Administrative Assistant

CEST, Incorporated; Pasig; Remote; PHP 300,000 - 600,000; Full time

Job summary

CEST, Incorporated is seeking a full-time admin assistant to support consultants and project managers in preparing contracts, sourcing candidates, and maintaining project documentation. You will organize bid packages, coordinate travel and visas, and ensure timely invoicing and reporting while maintaining high accuracy and strong communication.

The role allows remote work with standard office software proficiency and attention to detail.

Qualifications

• Bachelor’s Degree in Business Administration, Office Administration, or equivalent.
• At least five years of experience in the field.
• Excellent verbal and written communication skills.
• High level of accuracy and attention to detail, ability to multitask and meet deadlines.
• Proficient in MS Office/Google applications.

Responsibilities

• Assist in consultant contract preparation and candidate sourcing.
• Provide general admin support to managers and project staff.
• Prepare and ensure timely handling of project invoices and reports.
• Search for experts for projects using various job platforms.
• Format CVs into client templates and organize bid documents.
• Ensure quality presentation and production of final documents.

Skills

Verbal and written communication

Attention to detail

Multitasking

MS Office / Google apps

Education

Bachelor’s Degree in Business Administration / Office Administration or equivalent

Tools

MS Office

Google Workspace

Job description

• Assist in consultant contract preparation, sourcing for candidates
• Provide general admin support to managers and project staff
• Provide support to finanacial management of projects ti esnure timely and accurate prepration of client invoices
• Assist in timely preparation of project reports
• Assist in searching for experts for projects using various job platforms
• Format CVs into client template
• Prepare and ensure complete inclusion of bid documents
• Ensure quality presentation and physical production of final documents
• Support registration and online submission of tenders and EOIs via donor procurement platforms
• Organize delivery of bids and other business-crtitical documents
• Check and compile anti-corruption documentation
• Ensure update in company website and social media channels, as well as web-based advertisements

Responsibilities

• Assist in consultant contract preparation, sourcing for candidates
• Make travel arrangements, including organising visas, booking flights, etc.
• Provide general admin support to managers and project staff
• Provide support to finanacial management of projects ti esnure timely and accurate prepration of client invoices
• Assist in timely preparation of project reports
• Assist in searching for experts for projects using various job platforms
• Format CVs into client template
• Prepare and ensure complete inclusion of bid documents
• Ensure quality presentation and physical production of final documents
• Support registration and online submission of tenders and EOIs via donor procurement platforms
• Organize delivery of bids and other business-crtitical documents
• Check and compile anti-corruption documentation
• Assist in updating project database
• Ensure update in company website and social media channels, as well as web-based advertisements

Qualifications

• Bachelor’s Degree: Business Administration, Office Administration, or equivalent
• With at least five years experience working the field
• Full-time position; remote work arrangement
• Excellent verbal and written communication skills
• High level of accuracy and attention to detail, ability to multitask and adhere to deadlines
• Proficient in MS Office/Google applications
• Amenable to work Irish Standard Time