Administrative Aide IV (Clerk II)

UP Diliman sa; Quezon City; On-site; PHP 167,000 - 234,000; Full time

Job summary

National Center for Transportation Studies at the University of the Philippines Diliman seeks entry-level staff to support lectures, seminars, and meetings. The role includes preparing documents, coordinating visitors, and assisting in training and examinations as needed.

No prior experience required; completion of 2 years of college or senior high school is acceptable. The position emphasizes integrity, service, teamwork, and professional conduct in a collegial academic environment.

Qualifications

• Completion of 2 years of college or Grade 12/Senior High School acceptable
• No experience required
• Duties relate to assisting in lectures, seminars, and meetings

Responsibilities

• Assists in preparing documents, equipment, and supplies for lectures, seminars, and meetings.
• Maintains and organizes files for activities of the designated Group.
• Receives and attends to visitors, including short-term experts, lecturers, and visiting students.
• Assists in scheduling appointments and relays messages; coordinates with other offices.
• Assists Fellows and staff in administering training lectures and examinations; serves as proctor or facilitator.
• Performs other related duties as assigned.

Skills

Integrity & Professionalism

Service Excellence

Personal Effectiveness

Teamwork

Education

2 years of college

Grade 12 / Senior High School

Job description

NATIONAL CENTER FOR TRANSPORTATION STUDIES

Completion of 2 years of studies in college (prior to 2018) OR Completion of Grade 12/Senior High School (starting 2016)

with no experience required

Training

No training required

Career Service (Sub-Professional)/First Level Eligibility

Competency:

Core (Basic) Exemplifying Integrity and Professionalism; Delivering Service Excellence; Demonstrating Personal Effectiveness; Teamwork and Collaboration

Duties and Responsibilities

Provides assistance in preparing necessary documents, equipment, and supplies for lectures, seminars, and meetings aligned with the functions of the designated Group.

Maintains and organizes files of all documents related to the activities of the designated Group.

Receives and attends to visitors, including short-term experts, lecturers, speakers, and visiting students from local and international institutions.

Assists in scheduling appointments, receives and relays messages, and coordinates with other offices on behalf of the Research and Extension Fellows and technical staff.

Assists Research and Extension Fellows and technical staff in administering training lectures and examinations and serves as proctor or facilitator.

Performs other related duties as may be assigned from time to time.