Administrative Assistant II (Clerk IV)

UP Diliman sa; Quezon City; On-site; PHP 234,000 - 312,000; Full time

Job summary

UP Diliman Library is seeking a Career Service Sub-Professional/First Level Eligibility candidate to support circulation, cataloging, and digitization tasks. The role involves handling materials, maintaining databases, and assisting in inventory and secretarial duties for faculty personnel.

The position requires at least a high school diploma or two years of college and one year of relevant experience, plus four hours of related training. Strong reliability and teamwork are essential.

Qualifications

• Completion of 2 years of college (before 2018) or Grade 12/Senior High School (from 2016)
• with one (1) year of relevant experience
• Four (4) hours of relevant training

Responsibilities

• Manage the circulation desk and perform tasks such as charging/discharging library materials
• Compiling daily statistics of use
• Collecting fines, payments for lost books, library fees, etc.
• Countersigning ID cards and issuing energy cards
• Assist in digitization of library materials and maintain local databases by encoding table of contents/notes in UP's discovery service (TUKLAS) and metadata in institutional repositories, uploading files to repositories, and backing up electronic files
• Assist in mechanical processing of books including receiving, collating, stamping, accessioning, typing and attaching of book cards/pockets/labels
• Prepare binding and encoding binding lists and job orders
• Conduct automated inventory of library collection and locating missing materials
• Perform secretarial duties to assigned lecturer

Skills

Integrity and professionalism

Delivering service excellence

Teamwork and collaboration

Personal effectiveness

Attention to detail

Education

Two years of college coursework

Grade 12 / Senior High School

Job description

Career Service Sub-Professional/First Level Eligibility

Completion of 2 years of studies in college (prior to 2018) OR Completion of Grade 12/Senior High School (starting 2016)

with one (1) year of relevant experience

Training

Four (4) hours of relevant training

Competency:

Core (Intermediate) Exemplifying Integrity and Professionalism; Delivering Service Excellence; Demonstrating Personal Effectiveness; Teamwork and Collaboration

Duties and Responsibilities

Manage the circulation desk and perform task such as

• charging/discharging library materials;
• compiling daily statistics of use;
• collecting fines, payments for lost books, library fees, etc.;
• countersigning ID cards and issuing energy cards.

Help in digitization of library materials and maintain local databases by

• encoding the table of contents and notes of books in UP's discovery service (TUKLAS);
• encoding metadata in institutional repositories;
• uploading files to institutional repository;
• and backup electronic files to Google Drive and Microsoft OneDrive.

Assist in mechanical processing of books which includes

• receiving, collating, stamping newly received library materials;
• accessioning;
• typing, attaching of book cards, book pockets and affixing sticker labels.

Prepare library materials for binding; encoding binding list, job orders.

Conduct automated inventory of library collection/locating missing library materials.

Perform secretarial duties to assigned lecturer.