Administration Officer

HealthOne Consulting; Philippines; Remote; PHP 279,000 - 469,000; Full time

Benefits offered by this job

Healthcare coverage on day one

Dependent coverage

Paid time off with cash conversion

Group life insurance

Performance bonuses

Flexible work arrangements

Career growth opportunities

Job summary

MicroSourcing is seeking an Administration Officer to handle onboarding, recruitment content, and travel coordination from a work-from-home setup. The role emphasizes accuracy, timely communication, and cross-functional collaboration across internal teams.

You will manage staff files, publish ads, coordinate logistics, and address queries with professionalism, contributing to a high-volume, fast-paced environment. Health coverage and growth opportunities accompany a flexible work arrangement.

Qualifications

• Proven experience in administration, data entry, and document compliance/reconciliation.
• Computer proficiency, with strong skills in the Microsoft Office suite (particularly Microsoft Excel).
• Excellent written and verbal communication skills (email and phone) with strong interpersonal capabilities.
• Exceptional time management, organizational skills, and a keen eye for detail to ensure complete compliance.
• Ability to prioritize workload demands, work independently, and adapt quickly to new software and systems.

Responsibilities

• Manage end-to-end onboarding administration by creating, updating, and auditing staff personnel files, credentialing documents, and expiry tracking.
• Prepare and publish recruitment advertisements and marketing content across internal channels and social media platforms (e.g., Facebook).
• Coordinate travel and logistics by engaging travel coordinators to book employee transportation and accommodations.
• Execute routine administrative operations, including weekly timesheet reminders, policy distributions, and data entry/reconciliation.
• Triage and resolve incoming queries via email and phone, escalating complex issues appropriately while meeting strict deadlines under pressure.

Skills

Administration

Data entry

Microsoft Excel

MS Office

Written and verbal communication

Time management

Tools

HR onboarding software

Applicant tracking systems

Facebook advertising tools

Job description

Discover your 100% YOU with MicroSourcing!

Position: Administration Officer

Work setup & shift:Work from Home| Day shift

Why join MicroSourcing?

You'll have:

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role:

As an Administration Officer, you will:

• Manage end-to-end onboarding administration by creating, updating, and auditing staff personnel files, credentialing documents, and expiry tracking.
• Prepare and publish recruitment advertisements and marketing content across internal channels and social media platforms (e.g., Facebook).
• Coordinate travel and logistics by engaging travel coordinators to book employee transportation and accommodations.
• Execute routine administrative operations, including weekly timesheet reminders, policy distributions, and data entry/reconciliation.
• Triage and resolve incoming queries via email and phone, escalating complex issues appropriately while meeting strict deadlines under pressure.

What You Need:

Non-negotiables

• Proven experience in administration, data entry, and document compliance/reconciliation.
• Computer proficiency, with strong skills in the Microsoft Office suite (particularly Microsoft Excel).
• Excellent written and verbal communication skills (email and phone) with strong interpersonal capabilities.
• Exceptional time management, organizational skills, and a keen eye for detail to ensure complete compliance.
• Ability to prioritize workload demands, work independently, and adapt quickly to new software and systems.

Preferred skills/expertise

• Hands-on experience using HR onboarding software and applicant tracking systems.
• Familiarity with social media channels (such as Facebook) for recruitment advertising and marketing outreach.
• Experience handling travel coordination and employee logistics support.
• Proven track record of managing a large portfolio of accounts, candidates, or internal clients.
• Ability to work proactively and maintain efficiency in a high-volume, fast-paced environment.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

*Terms & conditions apply