Administrative Associate

MicroSourcing International; Pasay; On-site; PHP 360,000 - 480,000; Full time

Benefits offered by this job

Healthcare coverage on day one (depend

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Flexible work arrangements

Job summary

MicroSourcing is seeking a Facilities and Administrative Associate to join our onsite team at MOA, Pasay City. You will manage pantry/office supplies, coordinate vendors, and support daily site operations.

The role requires strong organizational skills, effective communication, and flexibility for shifts and travel to company sites as needed. Onsite work with opportunity for growth and learning within a dynamic outsourcing environment.

Qualifications

• High School diploma or equivalent qualification.
• Strong organizational, time management and multitasking skills.
• Excellent oral & written communication and interpersonal skills.
• Proficiency in basic computer applications, especially MS Office.
• Knowledge of basic workplace safety and security protocols.
• Flexibility to work extra hours and travel to various sites.

Responsibilities

• Monitor, encode, and manage inventory for pantry, cleaning, and office supplies, processing OSRF and generating monthly utilization reports.
• Coordinate vendor deliveries and service agreements for housekeeping, security, warehouse operations, drinking water, and pantry concessionaires.
• Oversee daily site upkeep and housekeeping to maintain a clean, organized, safe, and professional working environment.
• Handle administrative ticketing requests, including gate passes, locker and pedestal issuances, and access card provisioning/modifications.
• Perform CCTV retention checks and review footage, ensuring safety protocols are followed.
• Support Client Services with travel and logistics arrangements while assisting with general office admin.

Skills

Strong organizational skills

Time management

Multitasking

Communication skills

Microsoft Office

Workplace safety basics

Travel flexibility

Education

Bachelor’s degree or relevant admin cert

Tools

Microsoft Office Suite

Job description

Discover your 100% YOU with MicroSourcing!

Position: Facilities and Administrative Associate

Location: MOA, Pasay City

Work setup & shift: Onsite | Shifting

Why join MicroSourcing?

You’ll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

• Monitor, encode, and manage inventory for pantry, cleaning, and office supplies, processing Office Supplies Requisition Forms (OSRF) and generating monthly utilization reports.
• Coordinate vendor deliveries and service agreements for housekeeping, security, warehouse operations, drinking water, and pantry concessionaires.
• Oversee daily site upkeep and housekeeping operations to maintain a clean, organized, safe, and professional working environment.
• Handle administrative ticketing requests, including gate passes, locker and pedestal issuances, and access card provisioning, modifications, or deactivations.
• Perform daily CCTV retention checks, review footage as required, and maintain adherence to basic safety and security protocols.
• Support Client Services with travel and logistics arrangements while assisting with general office administrative functions.

What You Need

Non-negotiables

• High School diploma or equivalent qualification.
• Strong organizational, time management, and multitasking skills.
• Excellent oral and written communication and interpersonal skills.
• Proficiency in basic computer applications, particularly Microsoft Office Suite.
• Knowledge of basic workplace safety and security protocols.
• Flexibility to work additional hours and travel across various company sites as required by business demands.

Preferred Skills/expertise

• Bachelor’s degree or relevant professional administrative/facilities certifications.
• Prior experience in an administrative, facilities support, or office coordination role.
• Experience with vendor coordination and facility maintenance oversight.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it’s our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply