Administration & Human Resources Manager

Private Advertiser; Parañaque; On-site; PHP 1,200,000 - 1,800,000; Full time

Job summary

Private Advertiser in the Philippines seeks an Administration & HR Manager to unify administrative operations and human resources under a single strategic umbrella, ensuring compliance, smooth business operations, and efficient facilities management.

The role covers licenses, LGU coordination, procurement, timekeeping, HRIS implementation, and employee lifecycle management, with emphasis on policies, safety, and labor standards.

Qualifications

• Bachelor's degree in HR/related field required.
• Minimum 5–7 years progressive HR/Admin experience; at least 3 years in a managerial role.
• Strong knowledge of local labor codes, LGU permitting, DOLE guidelines, and safety/sanitation standards.
• Proficiency in HRIS, timekeeping software, Microsoft Office Suite, Google Workspace, and automation.
• Excellent leadership, negotiation, crisis management, problem solving, and interpersonal skills.

Responsibilities

• Oversee end-to-end applications, renewals, and monitoring of licenses, permits, and certifications across locations.
• Liaise with LGUs and regulatory bodies to ensure uninterrupted operations.
• Manage procurement workflows and vendor contracts for office supplies and services.
• Supervise facility management, repairs, and maintenance schedules; coordinate with contractors.
• Drive HRIS implementation, analytics, attendance systems, and employee lifecycle processes.

Skills

Leadership

Negotiation

Crisis management

Problem solving

Interpersonal communication

Education

Bachelor's degree in HR Management, Psychology, Business Administration, Legal Management, or related field

Tools

HRIS

Timekeeping software

MS Office

Google Workspace

Spreadsheet automation

Job description

The Administration & HR Manager oversees the dual function of Administrative Operations and Human Resources Management. While Administration and HR operate as separate divisions structurally, this role unifies both under a single strategic and operational umbrella. The ideal candidate ensures full statutory compliance, seamless business operations, facility maintenance, procurement efficiency, and end-to-end employee lifecycle management.

Key Responsibilities

• Manage end-to-end applications, renewals, and monitoring of all business licenses, Mayor's/Business Permits, barangay clearances, and operational certifications across all branches/locations.

• Serve as the primary liaison with Local Government Units (LGUs) and regulatory bodies to guarantee uninterrupted business operations.

Procurement & Purchasing

• Oversee vendor sourcing, price negotiation, contract management, and purchasing workflows for office/store supplies, operating equipment, and administrative services.

• Implement inventory management systems to optimize operational costs and maintain adequate supply levels.

• Maintenance & Facility Management

• Supervise repair and preventive maintenance schedules for facilities, equipment, utilities, and branch infrastructure.

• Manage third-party contractors, technicians, and maintenance staff to ensure prompt resolution of operational breakdowns.

Regulatory Compliance

• Monitor changes in municipal, national, and industry-specific administrative regulations and adapt company processes accordingly.

• Serve as the primary point of contact during government inspections and audits.

• Business Compliance (Health, Safety, & Standards)

• Ensure full compliance with Health & Sanitation mandates (sanitary permits, health certificates, food safety inspection standards).

• Oversee strict adherence to Fire Safety requirements (Fire Safety Inspection Certificates - FSIC, fire drills, equipment inspection).

• Maintain compliance with Building Occupancy, environmental regulations, and local zoning/safety requirements.

Human Resources DivisionEmployee & Labor Relations

• Drive labor standard compliance, procedural due process, and proper administration of company disciplinary frameworks (Code of Conduct & Discipline).

• Manage employee grievances, conflict resolution, administrative investigations, and issuing of formal notices (NTE, ND, etc.).

• Foster a positive workplace culture through employee engagement, welfare initiatives, and open communication channels.

Recruitment & Talent Selection

• Direct end-to-end recruitment strategies, talent sourcing, interviewing, and selection across store and corporate levels.

• Oversee onboarding, pre-employment requirements, and pre-deployment orientations to ensure smooth assimilation of new hires.

HRIS Strategies & Analytics

• Lead the implementation, optimization, and adoption of Human Resource Information Systems (HRIS) and Employee Self-Service (ESS) tools.

• Leverage HR analytics and timekeeping data to drive organizational efficiency, productivity, and workforce planning.

Timekeeping & Attendance Operations

• Oversee attendance tracking, biometric/facial recognition system synchronization, leave monitoring, and DTR audits.

• Ensure timely, accurate transposition of attendance records for payroll processing and compensatory time-off (CTO) tracking.

201 Documentation & Records Management

• Maintain up-to-date, highly confidential, and audit-ready physical and digital 201 files (employee master files) in accordance with data privacy standards.

• Track employment status progressions, contract expirations, movement/promotion forms, and statutory benefits registration.

Qualifications & Key Requirements

Education: Bachelor's degree in Human Resources Management, Psychology, Business Administration, Legal Management, or a related field.

Experience: Minimum of 5-7 years of progressive experience in HR and General Administrative Operations, with at least 3 years in a managerial/supervisory capacity.

Legal & Regulatory Expertise: Strong working knowledge of local labor codes, statutory compliance, LGU permitting, DOLE guidelines, and business safety/sanitation standards.

Technical Skills: Proficiency in HRIS platforms, advanced timekeeping software, Microsoft Office Suite, Google Workspace, and spreadsheet automation.

Soft Skills: Strong leadership, negotiation, crisis management, problem-solving, and interpersonal communication skills.

Schedule: Monday - Saturday (Alternate/Skelital SATURDAY)