Admin Virtual Assistant - Remote

Permworks; Philippines; Remote; PHP 519,000 - 621,000; Full time

Benefits offered by this job

Own laptop required

Remote work

Job summary

OnyaRoof is seeking an Admin Virtual Assistant to keep our team’s calendars and records running smoothly. You’ll manage calendars, schedule appointments, and ensure trackers are up to date across the organization.

You will handle data entry, emails, and routine communications, while maintaining confidentiality. A remote, full-time engagement with Eastern Time working hours, and the candidate’s own laptop and reliable internet are required.

Qualifications

• At least 1 year of experience as a Virtual Assistant or Admin.
• Excellent English written and verbal communication.
• Strong organizational skills and attention to detail.
• Experience with Google Calendar and Google Sheets.
• Ability to work independently in a remote setup.

Responsibilities

• Manage calendars and scheduling across teams.
• Update daily trackers in Google Sheets.
• Prepare reports, forms, and documents.
• Coordinate communications via email and chat.
• Maintain confidentiality and organize digital records.

Skills

Google Calendar

Google Sheets

English communication

Attention to detail

Time management

Remote work

Multitasking

Tools

Google Workspace

Job description

# Admin Virtual Assistant - Remote$800/monthly(USD)Employer in United StatesOnyaRoof2 days ago* RemotePhilippines* Full-TimeContractor* Admin (Virtual Assistant)1. Home2. /3. Browse Jobs4. /5. Admin Virtual Assistant - Remote## Job OverviewKey role details at a glance.Salary$800/monthly (USD)Company locationUnited StatesWork typeremote (Philippines)Timezone(GMT-05:00) Eastern Time (US & Canada)Schedule typefixedWorking scheduleHours: 09:00 - 18:00Days: Monday, Tuesday, Wednesday, Thursday, FridayBenefits & equipmentEquipment: candidate to use their own laptop## Job DescriptionRole context, responsibilities, and expectations.Apply here: https://form.jotform.com/263134395202047About the RoleOnyaRoof is looking for an Admin Virtual Assistant who will keep our team’s schedules and records running smoothly. You’ll be the organisational backbone of the team, responsible for keeping calendars accurate, appointments in the right place, and trackers always up to date.**Key Responsibilities:**- Calendar Management: Schedule, move, and reschedule appointments across team calendars - Calendar Organisation: Keep calendars colour-coded so the status of every appointment is clear at a glance -Data Entry & Tracking: Update daily trackers in Google Sheets and keep records accurate -Attendance Reporting: Monitor and record appointment attendance and maintain attendance reports -Conflict Resolution: Spot and fix scheduling conflicts, double bookings, and missing details -Team Communication: Coordinate with team members over chat to confirm changes and updates -General Admin Support: Assist with other administrative tasks as needed**Skills & Tools Required:**-Experience as an Admin VA, administrative assistant, or similar role -Fluency with Google Calendar and Google Sheets (trackers, reporting) -Excellent written and verbal communication in English -Strong attention to detail and accuracy -Ability to prioritize and manage multiple tasks simultaneously-Reliability — you update things the same day and flag problems before you’re asked**Job Description*** Provide day-to-day administrative and virtual assistance to support smooth business operations.* Manage emails, calendars, schedules, documents, and other administrative records accurately and efficiently.* Coordinate appointments, meetings, follow-ups, and other activities while keeping relevant stakeholders informed.* Assist with data entry, file organization, updating spreadsheets, and maintaining accurate digital records.* Handle routine communications professionally through email, phone, and other business communication platforms.* Prepare, format, and organize reports, forms, correspondence, and other business documents.* Follow up on pending tasks, requests, and information to help ensure deadlines are met.* Support customer or project-related administrative activities as assigned.* Maintain confidentiality when handling company, customer, and operational information.* Identify administrative issues proactively and communicate updates or concerns clearly to the appropriate team members.* Perform other administrative duties that support the needs of OnyaRoof.**Desired Qualifications (Still apply if you do not meet every requirement!)*** At least 1 year of experience as a Virtual Assistant, Administrative Assistant, Customer Service Representative, or in a similar administrative role.* Excellent written and verbal English communication skills.* Strong organizational skills and excellent attention to detail.* Comfortable using email, calendars, spreadsheets, word-processing tools, and online collaboration platforms.* Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines with minimal supervision.* Professional, dependable, responsive, and capable of working independently in a remote environment.* Strong problem-solving skills and a willingness to learn new tools and processes.* Previous experience supporting a United States-based company or working with teams across time zones is an advantage.**Engagement Type**This is a full-time contractor engagement. Applicants should be prepared to work independently and manage their own tax and statutory obligations in accordance with applicable Philippine regulations.**Work Schedule**Monday to Friday, 9:00 AM to 6:00 PM Eastern Time (US & Canada), which is generally evening to early morning Philippine Time depending on daylight saving changes in the United States.**Equipment Requirement**You must have your own reliable laptop, a stable high-speed internet connection, and a suitable work-from-home environment.**How to Apply**Please submit your updated resume and a brief cover letter explaining your relevant administrative or virtual assistant experience, availability for the required Eastern Time schedule, and why you would be a strong fit for this role. Apply here: https://form.jotform.com/263134395202047