Admin Regional Coordinator

Credit Access Philippines Financing Company Inc.- Davao; Tacloban; On-site; PHP 279,000 - 390,600; Full time

Job summary

A regional financial institution is seeking an Administrative Operations Coordinator to supervise daily administrative functions and ensure compliance with regulations. The role requires a Bachelor’s Degree and 1-3 years of relevant experience. Key responsibilities include managing procurement processes, coordinating logistics for events, and maintaining documentation. Strong organizational skills and proficiency in MS Office applications are essential for this position, along with the ability to support branches effectively.

Qualifications

• 1-3 years of experience in administrative coordination or office management.
• Strong organizational and problem-solving skills.
• Proficient in MS Office applications (Excel, Word, PowerPoint).

Responsibilities

• Supervise daily administrative functions across all branches.
• Ensure proper allocation of office supplies and utilities.
• Coordinate procurement and logistics support for events.
• Maintain compliance with regulatory requirements and documentation.

Skills

Organizational skills

Problem-solving skills

Interpersonal skills

Communication skills

MS Office proficiency

Multitasking ability

Education

Bachelor’s Degree

Job description

1. Administrative Operations Coordination

• Supervise and coordinate daily administrative functions across all branches within the region.
• Ensure the availability and proper allocation of office supplies, materials, and utilities.
• Facilitate timely processing of requests related to equipment maintenance, utilities, and office repairs.
• Monitor adherence to administrative policies and procedures.

2. Facility & Asset Management

• Oversee the upkeep, cleanliness, and safety compliance of office premises.
• Maintain accurate inventory records of office assets, equipment, and supplies.
• Coordinate preventive maintenance schedules and ensure accountability in asset handling.

3. Procurement & Logistics Support

• Assist in procurement processes for office supplies and services in line with company guidelines.
• Ensure smooth coordination of logistics for company events, meetings, and regional activities.
• Coordinate deliveries and distribution of materials from Head Office to branches.

4. Compliance & Documentation

• Ensure compliance with regulatory requirements for office permits, occupancy documents, and business-related certifications.
• Maintain proper filing and documentation of admin-related transactions and records.
• Support in audits by providing required documentation and reports.

5. Reporting and Monitoring

• Prepare regular reports on administrative expenses, asset inventory, and maintenance activities.
• Provide updates on branch facility conditions and administrative concerns to management.

6. Coordination with Other Departments

• Liaise with other departments such as Finance, IT, HR, and Operations for cross-functional administrative support.
• Act as a focal point for regional admin issues and ensure timely resolution of concerns raised by branches.

7. Team Support & Supervision

• Supervise and mentor branch-level admin assistants or clerks within the region.
• Conduct periodic visits to branches to monitor administrative standards and provide on-site support.

• Bachelor’s Degree
• At least 1-3 years of experience in administrative coordination or office management, preferably in a field/regional setup.
• Strong organizational and problem-solving skills.
• Proficient in MS Office applications (Excel, Word, PowerPoint).
• Knowledge of facilities and asset management.
• Good interpersonal and communication skills.
• Ability to multitask and work with minimal supervision.
• Willing to travel to various branches within the assigned region.