Admin Staff

First Multi Tech Industrial & Development Corp.; Mandaluyong; On-site; PHP 335,000 - 502,000; Full time

Job summary

First Multi Tech Industrial & Development Corp. is seeking an administrative support professional in Metro Manila to handle office supplies, fleet-related tasks, and hub management.

The role involves coordinating with Accounting, maintaining inventories, and ensuring proper asset controls. The ideal candidate has at least 1 year in a similar role, strong organizational skills, and proficiency with standard office software.

Qualifications

• Minimum of 1 year of experience in an administrative or office support role.
• Excellent organisational and time management skills, with the ability to prioritise tasks and work under pressure.
• Strong communication and interpersonal skills, with the ability to interact effectively with colleagues at all levels.
• Proficiency in using office software, including word processing, spreadsheets, and email applications.
• Attention to detail and a keen eye for accuracy.
• Flexibility and adaptability to handle a diverse range of tasks and responsibilities.
• A team player with a positive attitude and a willingness to contribute to the overall success of the company.

Responsibilities

• Monitors office supplies and cleaning materials inventory.
• Assists in issuance of office supplies and equipment.
• Assists in preparation of AF/PR of office supplies, equipment and cleaning materials.
• Monitors and records office equipment accountability.
• Conducts company assets inventory every 4th quarter of the year.
• Facilitates issuance of office equipment.
• Assists in monthly office supplies inventory with Accounting.
• Inspects and ensures that all vehicles are in good condition.
• Monitors and updates service vehicles masterlist.
• Monitors and verifies fleet card usage.
• Prepares deed of sale and affidavit of undertaking.
• Files all service vehicle-related document.
• Facilitates and distributes registration (OR/CR) to the assignees.
• Monitors and controls the use of assets and other resources of the company.
• Conducts Service Vehicle Inspection at least once a year.
• Prepares AF/PR for ACU Maintenance and coordinates with the contractor.
• Facilitates disposal of defective/s office equipment.
• Monitors the office, staff house, and hub equipment (PPE) and other company assets.
• Facilitates drive test of new car assignee/drivers with SO.
• Inspects and receives new vehicle/s.
• Prepares checklist of the service vehicles.
• Prepares Payment Requests and update utility monitoring of Petron, LBC, Shell Fleet Card.
• Position requires: Bachelor's or equivalent not specified in ad.

Job description

DUTIES AND RESPONSIBILITIES:

1. OFFICE SUPPLIES AND EQUIPMENT MANAGEMENT

• Monitors office supplies and cleaning materials inventory

• Assists in issuance of office supplies and equipment

• Assists in preparation of AF/PR of office supplies, equipment and cleaning materials

• Monitors and records office equipment accountability

• Conducts company assets inventory every 4th quarter of the year

• Facilitates issuance of office equipment

• Assists in monthly office supplies inventory with Accounting

1. SERVICE VEHICLE MANAGEMENT

• Inspects and ensures that all vehicles are in good condition

• Monitors and updates service vehicles masterlist

• Monitors and verifies fleet card usage

• Prepares deed of sale and affidavit of undertaking

• Files all service vehicle-related document

• Facilitates and distributes registration (OR/CR) to the assignees

• Monitors and controls the use of assets and other resources of the company

• Conducts Service Vehicle Inspection at least once a year

1. HUB MANAGEMENT

• Evaluates and approves new staff house/hub request based on FMIDC standard

• Assists in scouting spaces for rent (Hub, Staff House, Hub Office)

• Ensures that all occupants are following house rules of the company

• Coordinates with the hub owner if there are any concerns

• Updates Hub Masterlist

• Conducts Hub/Staff House inspection at lease once a year

1. GENERAL SERVICES

• Prepares AF/PR for ACU Maintenance and coordinates with the contractor

• Facilitates disposal of defective/s office equipment

• Monitors the office, staff house, and hub equipment (PPE) and other company assets

• Facilitates drive test of new car assignee/drivers with SO

• Inspects and receives new vehicle/s

• Prepares checklist of the service vehicles

1. UTILITY BILLS AND PAYMENT

• Prepares Payment Requests and update utility monitoring of:

  • Petron

  • LBC

  • Shell Fleet Card

1. TASKS AS REQUIRED BY IMMEDIATE SUPERIOR

Position Requirements:

1. Minimum of 1 year of experience in an administrative or office support role, preferably in a similar industry

2. Excellent organisational and time management skills, with the ability to prioritise tasks and work under pressure

3. Strong communication and interpersonal skills, with the ability to interact effectively with colleagues at all levels

4. Proficiency in using office software, including word processing, spreadsheets, and email applications

5. Attention to detail and a keen eye for accuracy

6. Flexibility and adaptability to handle a diverse range of tasks and responsibilities

7. A team player with a positive attitude and a willingness to contribute to the overall success of the company