Admin Specialist

PALMPAY LIMITED; Quezon City; On-site; PHP 290,160 - 424,080; Full time

Job summary

PALMPAY LIMITED in Quezon City is seeking an Admin Specialist to handle administrative operations for our device finance business in the Philippines. This role supports operations, sales, finance, and HR coordination.

You will manage records, prepare reports and dashboards, coordinate travel, and help streamline processes across departments while ensuring compliance with company policies and regulatory requirements.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 1–3+ years of experience in administrative roles, preferably in finance/fintech operations.
• Strong organizational, multitasking, and time-management skills.
• Proficient in Microsoft Office Suite, Google Workspace, and office management tools.
• Excellent communication, interpersonal, and coordination skills.

Responsibilities

• Provide administrative support to operations, sales, collections, and finance teams.
• Manage office operations, documentation, and record-keeping, ensuring efficiency and compliance.
• Coordinate schedules, meetings, and travel arrangements for senior management and team members.
• Prepare reports, presentations, and dashboards as required by management.
• Support onboarding, HR coordination, and employee record maintenance.
• Ensure proper filing, archiving, and retrieval of operational documents and records.
• Coordinate with vendors, service providers, and partners for administrative needs.
• Assist in process improvements and workflow optimizations across departments.
• Maintain adherence to company policies, procedures, and regulatory requirements.

Skills

Communication skills

Time management

Organizational skills

Multitasking

Team collaboration

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

Job Title: Admin Specialist

Location: Quezon City, Eastwood

Employment Type: Full-Time

PalmPay is a leading fintech company committed to providing innovative payment and consumer finance solutions that make digital financial services more accessible, safe, and rewarding. We are expanding our presence in the Philippines through mobile installment programs for Transsion brands (Tecno / Infinix / Itel), enabling consumers to enjoy flexible and affordable financing options.

Role Overview

We're seeking a detail-oriented and proactive Admin Specialist to manage administrative operations for our device finance business in the Philippines. The ideal candidate will have experience supporting operations, sales, or finance teams in consumer finance or fintech.

Key Responsibilities

• Provide administrative support to operations, sales, collections, and finance teams.
• Manage office operations, documentation, and record-keeping, ensuring efficiency and compliance.
• Coordinate schedules, meetings, and travel arrangements for senior management and team members.
• Prepare reports, presentations, and dashboards as required by management.
• Support onboarding, HR coordination, and employee record maintenance.
• Ensure proper filing, archiving, and retrieval of operational documents and records.
• Coordinate with vendors, service providers, and partners for administrative needs.
• Assist in process improvements and workflow optimizations across departments.
• Maintain adherence to company policies, procedures, and regulatory requirements.

Required Qualifications and Experience

• Bachelor’s degree in Business Administration, Management, or related field.
• 1-3 or more years of experience in administrative roles, preferably in device finance, consumer lending, or fintech operations.
• Strong organizational, multitasking, and time-management skills.
• Proficient in Microsoft Office Suite, Google Workspace, and office management tools.
• Excellent communication, interpersonal, and coordination skills.

Competencies

• Detail-oriented and process-driven.
• Ability to manage multiple tasks and priorities efficiently.
• Strong organizational and problem-solving skills.
• Collaborative mindset and ability to work across teams.
• Knowledge of Philippine office and regulatory compliance standards is a plus.

Why Join Us

• Play a key role in supporting a growing device finance business in the Philippines.
• Opportunity to streamline operations and enhance administrative efficiency.