Admin Specialist

NLEX Corporation; Quezon City; On-site; PHP 223,000 - 290,000; Full time

Job summary

NLEX Corporation in the Philippines is seeking an Administrative and Documentation Support role to organize and maintain AOVP documents, assist in preparing reports and meeting materials, and coordinate operational needs for the team.

You will help track service provider billings, monitor inventory of office supplies, ensure proper filing for audits, prepare meeting minutes, and support engineers and supervisors in day-to-day activities to keep workflows smooth.

Job description

Administrative and Documentation Support

• Prepares, organizes, and maintains AOVP (Anti-Overloading Vehicle Porgram) documents, reports, and correspondence to ensure proper documentation and easy retrieval.




• Assists in the preparation of reports, presentations, and meeting materials required by the team.

Billing and Records Processing

• Assists in the processing and tracking of service provider billings, ensuring completeness and proper documentation.

Coordination and Communication

• Coordinates with internal teams, service providers, and stakeholders regarding administrative requirements and operational support.




• Facilitates scheduling of meetings, prepares minutes, and tracks action items for follow-through.

Data Analysis and Monitoring

• Analyzes and monitors operational data, ensuring accuracy and consistency in reports.




• Assists in data processing for analysis and reporting.

Logistics and Operational Support

• Assists in monitoring inventory of office supplies, equipment, and operational materials.




• Coordinates requests for materials, site requirements, and logistical needs of AOVP operations.

Compliance and Records Management

• Ensures proper filing and organization of documents in compliance with company policies and audit requirements.




• Assists in maintaining records for internal and external audit readiness.

Support to Team and Supervisors

• Provides administrative support to engineers and supervisors in day-to-day operational requirements.




• Assists in tracking deliverables, deadlines, and coordination tasks to ensure smooth workflow.

Other Duties

• Performs other administrative and support functions that may be assigned from time to time.