Admin Assistant

Super 8 Retail Systems, Inc.; Laguna; On-site; PHP 240,000 - 320,000; Full time

Job summary

Super 8 Retail Systems, Inc. is seeking an operations professional in Laguna, Philippines to manage assets, supplies, and telecom coordination.

The role includes coordinating disposal activities, third-party permits, and maintaining cleanliness and document delivery across the site. Responsibilities include producing regular operational reports on asset, supplies, scrap, and inventory statuses, plus handling other tasks as assigned by management.

Responsibilities

• Asset Management: Maintain and reconcile asset inventory.
• Supplies Management: Receive, release, and replenish office supplies.
• Telecommunications: Coordinate with providers on network and telecom concerns.
• Scrap and B.O. Disposal: Coordinate scrap and B.O. disposal activities, including pickup schedules.
• Third-Party Coordination: Liaise with government agencies, landlords, suppliers, and contractors for permits, inspections, repairs, compliance.
• Housekeeping and Maintenance: Monitor cleanliness and maintenance, supervise messengers and document delivery.
• Reporting: Prepare and submit asset, supplies, scrap, and inventory reports.
• Other Duties: Perform other tasks as assigned by management.

Job description

1. Asset Management
   Maintain and reconcile asset inventory.
   Process asset requisitions, repairs, transfers, and preventive maintenance.
   Monitor excess, idle, damaged, and missing assets, and recommend disposal.
   Receive and release assets with proper documentation.

1. Supplies Management
   Receive, release, and replenish office supplies.
   Process non-regular supply requests.
   Prepare weekly supplies consumption reports.

1. Telecommunications
   Coordinate with service providers and Head Office on network and telecom concerns.
   Process requests for new communication lines, units, and cellphone load budget.

1. Scrap and B.O. Disposal
   Coordinate scrap and B.O. disposal activities, including pickup schedules and payment processing.

1. Third-Party Coordination
   Liaise with government agencies, landlords, suppliers, and contractors for permits, inspections, repairs, compliance, and other operational concerns.

1. Housekeeping and Maintenance
   Monitor cleanliness and maintenance activities.
   Supervise messengers and ensure timely document delivery.

1. Reporting
   Prepare and submit required operational reports, including asset, supplies, scrap, and inventory reports.

1. Other Duties
   Perform other tasks as assigned by management.