Admin Specialist

FNT CLOTHING CORP.; Bulacan; On-site; PHP 279,000 - 424,000; Full time

Job summary

FNT CLOTHING CORP. is seeking an Administrative Specialist | Accounting Admin to support daily administrative and operational requirements, including processing warehouse and office requests, purchasing supplies, monitoring expenses, and maintaining inventory of office supplies and company assets.

The role also assists in monitoring drivers, facilities, and asset accountability, reporting to the Operations Manager, and ensuring compliance with company policies and procedures.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Operations Management, Supply Chain Management, or a related field.
• At least 1–2 years of experience in Administration, Procurement, General Services, Office Operations, or Administrative Support.
• Experience processing purchase requests, expense liquidation, and inventory records.
• Knowledge of procurement procedures and supplier coordination.
• Strong organizational, documentation, and record-keeping skills.
• High level of integrity and accountability in handling company funds and confidential information.
• Proficient in Microsoft Excel, Google Sheets, and Microsoft Office applications.
• Able to manage multiple tasks with minimal supervision.

Responsibilities

• Process warehouse and office supply requests promptly.
• Coordinate administrative requirements with different departments.
• Monitor the completion of operational requests and support daily business activities.
• Source suppliers and obtain competitive quotations.
• Purchase office supplies, warehouse consumables, equipment, and operational materials.
• Coordinate deliveries and verify purchased items.
• Maintain good relationships with suppliers and service providers.
• Process cash advances, reimbursements, and operational expense requests.
• Prepare complete and accurate liquidation reports with supporting documents.
• Ensure transparency, honesty, and proper handling of company funds.
• Maintain inventory records for office supplies, warehouse consumables, furniture, equipment, and company assets.
• Monitor stock levels and recommend replenishment.
• Conduct periodic inventory counts and reconcile inventory records.
• Assist in monitoring company-issued assets and accountability records.
• Coordinate daily schedules of company drivers and utility personnel.
• Monitor vehicle usage, maintenance schedules, and operational requirements.
• Coordinate office and warehouse maintenance concerns with the Operations Manager.
• Maintain records of company-issued assets, equipment, IDs, uniforms, and other accountable items.
• Assist in employee clearance and asset return procedures.
• Report missing, damaged, or unreturned company property.
• Prepare weekly and monthly administrative, procurement, inventory, and liquidation reports.
• Maintain accurate records and filing systems.
• Recommend improvements to administrative and operational processes.

Skills

Organizational skills

Documentation

Record-keeping

Multi-tasking

Education

Bachelor's degree in Business Administration

Office Administration

Operations Management

Supply Chain Management

Tools

Microsoft Excel

Google Sheets

Microsoft Office

Job description

Job Summary

We are looking for a highly organized, trustworthy, and detail-oriented Administrative Specialist | Accounting Admin to support the daily administrative and operational requirements of the company. The successful candidate will be responsible for processing warehouse and office requests, purchasing operational supplies, monitoring expense requests and liquidation, maintaining inventory of office supplies and company assets, and coordinating general operational support.

The role will also assist in monitoring company drivers, utility personnel, facilities, and employee accountability for company-issued assets while ensuring compliance with company policies and operational procedures. This position reports directly to the Operations Manager.

Key Responsibilities

Administrative & Operational Support

• Process warehouse and office supply requests promptly.

• Coordinate administrative requirements with different departments.

• Monitor the completion of operational requests and support daily business activities.

Procurement & Purchasing

• Source suppliers and obtain competitive quotations.

• Purchase office supplies, warehouse consumables, equipment, and operational materials.

• Coordinate deliveries and verify purchased items.

• Maintain good relationships with suppliers and service providers.

Expense Processing & Liquidation

• Process cash advances, reimbursements, and operational expense requests.

• Prepare complete and accurate liquidation reports with supporting documents.

• Ensure transparency, honesty, and proper handling of company funds.

Inventory & Asset Management

• Maintain inventory records for office supplies, warehouse consumables, furniture, equipment, and company assets.

• Monitor stock levels and recommend replenishment.

• Conduct periodic inventory counts and reconcile inventory records.

• Assist in monitoring company-issued assets and accountability records.

General Services Coordination

• Coordinate daily schedules of company drivers and utility personnel.

• Monitor vehicle usage, maintenance schedules, and operational requirements.

• Coordinate office and warehouse maintenance concerns with the Operations Manager.

Employee Accountability

• Maintain records of company-issued assets, equipment, IDs, uniforms, and other accountable items.

• Assist in employee clearance and asset return procedures.

• Report missing, damaged, or unreturned company property.

Reporting

• Prepare weekly and monthly administrative, procurement, inventory, and liquidation reports.

• Maintain accurate records and filing systems.

• Recommend improvements to administrative and operational processes.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Operations Management, Supply Chain Management, or a related field.

• At least 1–2 years of experience in Administration, Procurement, General Services, Office Operations, or Administrative Support.

• Experience processing purchase requests, expense liquidation, and inventory records.

• Knowledge of procurement procedures and supplier coordination.

• Strong organizational, documentation, and record-keeping skills.

• High level of integrity and accountability in handling company funds and confidential information.

• Proficient in Microsoft Excel, Google Sheets, and Microsoft Office applications.

• Able to manage multiple tasks with minimal supervision.

Preferred Qualifications

• Experience in an e-commerce, warehouse, retail, logistics, or distribution company.

• Knowledge of inventory control, asset management, and office administration.

• Experience coordinating drivers, utility personnel, or facility-related concerns.

• Familiarity with ERP systems or inventory management software is an advantage.