Admin & Operations Coordinator: Fleet, Hub & Facilities

First Multi Tech Industrial & Development Corp.; Mandaluyong; On-site; PHP 335,000 - 502,000; Full time

Job summary

First Multi Tech Industrial & Development Corp. is seeking an administrative support professional in Metro Manila to handle office supplies, fleet-related tasks, and hub management.

The role involves coordinating with Accounting, maintaining inventories, and ensuring proper asset controls. The ideal candidate has at least 1 year in a similar role, strong organizational skills, and proficiency with standard office software.

Qualifications

• Minimum of 1 year of experience in an administrative or office support role.
• Excellent organisational and time management skills, with the ability to prioritise tasks and work under pressure.
• Strong communication and interpersonal skills, with the ability to interact effectively with colleagues at all levels.
• Proficiency in using office software, including word processing, spreadsheets, and email applications.
• Attention to detail and a keen eye for accuracy.
• Flexibility and adaptability to handle a diverse range of tasks and responsibilities.
• A team player with a positive attitude and a willingness to contribute to the overall success of the company.

Responsibilities

• Monitors office supplies and cleaning materials inventory.
• Assists in issuance of office supplies and equipment.
• Assists in preparation of AF/PR of office supplies, equipment and cleaning materials.
• Monitors and records office equipment accountability.
• Conducts company assets inventory every 4th quarter of the year.
• Facilitates issuance of office equipment.
• Assists in monthly office supplies inventory with Accounting.
• Inspects and ensures that all vehicles are in good condition.
• Monitors and updates service vehicles masterlist.
• Monitors and verifies fleet card usage.
• Prepares deed of sale and affidavit of undertaking.
• Files all service vehicle-related document.
• Facilitates and distributes registration (OR/CR) to the assignees.
• Monitors and controls the use of assets and other resources of the company.
• Conducts Service Vehicle Inspection at least once a year.
• Prepares AF/PR for ACU Maintenance and coordinates with the contractor.
• Facilitates disposal of defective/s office equipment.
• Monitors the office, staff house, and hub equipment (PPE) and other company assets.
• Facilitates drive test of new car assignee/drivers with SO.
• Inspects and receives new vehicle/s.
• Prepares checklist of the service vehicles.
• Prepares Payment Requests and update utility monitoring of Petron, LBC, Shell Fleet Card.
• Position requires: Bachelor's or equivalent not specified in ad.

Job description

First Multi Tech Industrial & Development Corp. is seeking an administrative support professional in Metro Manila to handle office supplies, fleet-related tasks, and hub management.

The role involves coordinating with Accounting, maintaining inventories, and ensuring proper asset controls. The ideal candidate has at least 1 year in a similar role, strong organizational skills, and proficiency with standard office software.