Admin Officer (Retail or Beauty Industry)

Confidential; Taguig; On-site; PHP 240,000 - 360,000; Full time

Job summary

Confidential is seeking a reliable Admin Officer to join our team in Metro Manila. You will support Sales and Operations, ensure smooth day-to-day administrative operations, and thrive in a fast-paced environment.

Key duties include reimbursements and purchasing, scheduling meetings, data entry, travel arrangements, and coordinating with vendors. A Diploma or Bachelor in Business Admin/HR and 1–2 years' experience are preferred, with strong organizational skills and discretion.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Human Resources, or a related field preferred
• 1-2 years of relevant experience in office administration or HR support
• Proven experience in office administration or a similar role
• Strong organizational and multitasking skills
• Proficiency in MS Office Suite (Word, Excel, Outlook)
• Ability to handle confidential information with discretion
• A positive attitude and willingness to learn

Responsibilities

• Assist employees with expense claim submissions and ensure timely processing and reimbursement.
• Coordinate with vendors and suppliers regarding orders, deliveries, and other procurement-related concerns.
• Track purchase orders and deliveries to ensure timely receipt of goods and services.
• Maintain accurate and organized records of purchases, expenses, and related documentation.
• Process and submit payments for approved purchases, expenses, and vendor invoices.
• Follow up on payment status and coordinate with relevant teams to ensure timely processing.
• Assist in scheduling meetings and maintaining shared calendars.
• Perform general clerical and administrative duties, including data entry, filing, document preparation, and correspondence.
• Coordinate travel bookings and other travel-related arrangements as needed.
• Provide day-to-day administrative support to employees and internal teams.
• Serve as a point of contact for internal and external administrative inquiries.
• Provide administrative support for various projects, activities, and initiatives as needed.
• Perform other ad hoc administrative duties and special projects as assigned.

Skills

Organizational skills

Multitasking

Discretion with confidential info

Education

Diploma in Business Administration

Bachelor’s degree in Business Administration / HR

Tools

Word

Excel

Outlook

Job description

We are seeking a reliable and detail-oriented Admin Officer to join our team. This role will be responsible for ensuring smooth day-to-day administrative operations, supporting Sales and Operations Team. The ideal candidate will be proactive, organized, and comfortable working in a fast-paced environment.

Think you're a great fit? Explore the role below:

Team Support - Reimbursements & Purchasing

• Assist employees with expense claim submissions and ensure timely processing and reimbursement.
• Coordinate with vendors and suppliers regarding orders, deliveries, and other procurement-related concerns.
• Track purchase orders and deliveries to ensure timely receipt of goods and services.
• Maintain accurate and organized records of purchases, expenses, and related documentation.
• Process and submit payments for approved purchases, expenses, and vendor invoices.
• Follow up on payment status and coordinate with relevant teams to ensure timely processing.

General Administrative Support

• Assist in scheduling meetings and maintaining shared calendars.
• Perform general clerical and administrative duties, including data entry, filing, document preparation, and correspondence.
• Coordinate travel bookings and other travel-related arrangements as needed.
• Provide day-to-day administrative support to employees and internal teams.

Ad Hoc Duties & Coordination

• Serve as a point of contact for internal and external administrative inquiries.
• Provide administrative support for various projects, activities, and initiatives as needed.
• Perform other ad hoc administrative duties and special projects as assigned.

Qualifications:

• Diploma or Bachelor’s degree in Business Administration, Human Resources, or a related field preferred
• 1-2 years of relevant experience in office administration or HR support
• Proven experience in office administration or a similar role
• Strong organizational and multitasking skills
• Proficiency in MS Office Suite (Word, Excel, Outlook)
• Ability to handle confidential information with discretion
• A positive attitude and willingness to learn