Admin Officer (Reliever)

Asian Sourcing Link Phils., Inc.; Angeles; On-site; PHP 223,000 - 357,000; Full time

Job summary

Asian Sourcing Link Phils., Inc. is seeking an organized Administrative Assistant to support procurement and client coordination. The role involves executing tasks, verifying data accuracy, managing orders, and maintaining client records across internal platforms.

You will liaise with suppliers and internal teams, ensure complete documentation, and assist in preparing client reports and WIP tracking logs. Strong MS Office skills and ability to work under deadlines are essential.

Qualifications

• Strong attention to detail and high accuracy.
• Excellent organizational and multitasking abilities.
• Effective verbal and written communication skills.
• Proactive and able to manage tasks independently.
• Able to work efficiently under pressure and meet deadlines.
• Team player with a collaborative mindset.
• Professional, approachable, and client-focused.
• Proficient in Microsoft Office (Excel and PowerPoint required).
• Strong analytical and problem-solving skills.
• Positive, motivated, and adaptable attitude.
• Good time management skills.

Responsibilities

• Execute assigned administrative tasks while meeting tight turnaround timelines.
• Verify data accuracy, including pricing and quotation computations.
• Coordinate with internal teams and external partners in a professional manner.
• Prepare and submit briefs through the company’s internal platform.
• Accurately enter and manage orders in the system.
• Liaise with suppliers to obtain complete and timely pricing details.
• Compile, finalize, and upload required client documents.
• Process customer orders and ensure all supporting documents are complete and properly attached.
• Maintain organized and up-to-date customer records and files.
• Assist in preparing client reports, management documents, and WIP tracking logs.
• Monitor incoming purchase orders and update tracking files accordingly.
• Support supplier onboarding in line with company policies and procedures.

Skills

Attention to detail

Organization

Communication

Independent worker

Deadline-oriented

Team player

Client-focused

Microsoft Office

Analytical thinking

Time management

Tools

Microsoft Office

Job description

Key Responsibilities

• Execute assigned administrative tasks while meeting tight turnaround timelines

• Verify data accuracy, including pricing and quotation computations

• Coordinate with internal teams and external partners in a professional manner

• Prepare and submit briefs through the company’s internal platform

• Accurately enter and manage orders in the system

• Liaise with suppliers to obtain complete and timely pricing details

• Compile, finalize, and upload required client documents

• Process customer orders and ensure all supporting documents are complete and properly attached

• Maintain organized and up-to-date customer records and files

• Assist in preparing client reports, management documents, and WIP tracking logs

• Monitor incoming purchase orders and update tracking files accordingly

• Support supplier onboarding in line with company policies and procedures

Qualifications & Skills

• Strong attention to detail with a high level of accuracy

• Excellent organizational and multitasking abilities

• Effective verbal and written communication skills

• Proactive and able to manage tasks independently

• Able to work efficiently under pressure and meet deadlines

• Team player with a collaborative mindset

• Professional, approachable, and client-focused

• Proficient in Microsoft Office (Excel and PowerPoint required)

• Strong analytical and problem-solving skills

• Positive, motivated, and adaptable attitude

• Good time management skills