Admin Officer

CW Marketing & Development Corporation; San Fernando; On-site; PHP 279,000 - 446,000; Full time

Job summary

CW Home Depot in San Fernando, Pampanga is seeking an Admin Officer to oversee branch administrative activities, including facilities management, security, and tenant relations. The role also processes government permits and ensures timely renewal of required documents.

The candidate should have a bachelor’s degree and at least 1 year in an admin role, with strong communication and willingness to work six days a week. Training at Head Office Ortigas may be required.

Qualifications

• Bachelor's degree required.
• At least 1 year admin experience.
• Good communication and interpersonal skills.
• Willing to work six days a week including holidays.
• Willing to train at Head Office Ortigas for 1-2 months.

Responsibilities

• Oversee branch administrative activities, facilities and security management.
• Process and document government permits and keep them updated.
• Coordinate with Leasing, Engineering and Admin Groups.
• Issue tenant billings, memos and disconnection notices.
• Approve work permits, entry slips, gate passes and timekeeping.
• Conduct orientation and guard mounting for policy implementation.

Skills

Admin skills

Communication

Interpersonal

Facilities

Security awareness

Education

Bachelor's degree

Tools

Microsoft Office

CW forum

Job description

The Admin Officer of CW Home Depot will oversee the branch administrative activities such as facilities and building management, security management, and tenant relations. The role will also be tasked with processing and documenting government compliances for the assigned branch and ensuring that all required permits are processed and updated on time.

Maintenance of Facilities and Equipment

• Oversee store/tenant renovations, building maintenance and repair of equipment

• Maintains cleanliness and orderliness of the entire branch

• Conducts daily checking of Delivery Truck Monitoring and backload monitoring sheet

• Ensures that facilities & equipment is in good working condition and well-maintained

• Monitors and process Material Requisition via CW forum for materials use for repairs and maintenance of facilities & equipments

• Report and coordinates repair, construction/renovation of the building premises to Admin Group Head

• Consolidates maintenance request for branch service vehicles.

Security & Safety

• Inspect all areas of the building regularly and submit the Daily Observation report to the Admin Group Head

• Review and compile the Daily Comprehensive Security Report

• Ensure that sprinkler, fire alarm testing, fire/earthquake drill, and emergency response seminars are conducted regularly

• Secure company keys such as events hall, conference rooms, offices, vehicles, equipment, and vehicle toolbox

• Implements the company policies and procedures and takes appropriate action for violations of such by providing pictures for any non-compliance and violations made by store/tenant personnel.

Customer Relation

• Handles tenant complaints and escalates to Admin Group Head for assessment of recommendation and/or for further instructions.

• Assists the Marketing and Leasing Department in the turnover of leased premises for vacating tenants and other special events as instructed by the Admin Group Head

• Coordinates with the Engineering Department for repair and maintenance of facilities

• Issues tenant billings, memos, and disconnection notices

• Approves work permits, entry slips, gate pass, messenger itineraries, timekeeping, leave, and overtime

• Executes closure of leased unit or disconnection of utilities of tenant

• Conducts orientation and guard mounting for proper implementation of company policy

Government Compliance

• Assists in securing, monitoring, and updating all government-issued permits such as Barangay Clearance, Business Permit, Annual Inspection Certificate, Fire Inspection Certificate, and Mayor's Certificate.

Other tasks relevant to the role may be assigned from time to time.

We are looking for someone with:

• A bachelor's degree.

• At least one year of work experience in an admin role or relevant field

• Good communication and interpersonal skills

• Familiarity with government permit processing is an advantage but not required.

• Must be willing to work six days a week, including holidays

• Willing to extend duty if necessary.

• For San Fernando, Pampanga applicants, they must be willing to undergo training at the Head Office - Ortigas for 1-2 months