Admin Officer

Smoothmoves, Inc.; Mandaluyong; On-site; PHP 240,000 - 360,000; Full time

Job summary

Smoothmoves, Inc. is seeking a Fleet Administrative support role to organize and monitor the vehicle schedule for FTTH field operations in Metro Manila.

The position requires coordinating vehicle availability to back installation and maintenance teams and ensuring seamless mobilization across sites. You will administer fleet cards, monitor fuel usage, and maintain accurate records for vehicles and drivers while handling daily administrative tasks.

Responsibilities

• Manage and monitor the vehicle schedule for FTTH field operations
• Coordinate vehicle availability to support installation and maintenance teams
• Administer and track fleet cards assigned to drivers
• Monitor fuel usage and ensure proper documentation and compliance
• Maintain accurate records of vehicles, drivers, and administrative reports
• Support day-to-day administrative tasks including filing, data entry, and documentation
• Coordinate with drivers, supervisors, and other departments as needed
• Ensure company policies and procedures are followed
• Assist in other administrative duties as assigned

Job description

• Manage and monitor the vehicle schedule for FTTH field operations
• Coordinate vehicle availability to support installation and maintenance teams
• Administer and track fleet cards assigned to drivers
• Monitor fuel usage and ensure proper documentation and compliance
• Maintain accurate records of vehicles, drivers, and administrative reports
• Support day-to-day administrative tasks including filing, data entry, and documentation
• Coordinate with drivers, supervisors, and other departments as needed
• Ensure company policies and procedures are followed
• Assist in other administrative duties as assigned