Admin Manager - Pasay City

Acestar International Service Corp.; Pasay; On-site; PHP 558,000 - 837,000; Full time

Job summary

Acestar International Service Corp. is seeking an experienced Admin Manager to oversee all administrative functions, facilities, and regulatory compliance.

The role requires strong leadership to supervise staff, coordinate with multiple departments, and ensure efficient internal support services. The ideal candidate will manage permits, licenses, and corporate documentation while optimizing office processes and resources.

Qualifications

• Must have significant administration and office management experience.
• Experience overseeing regulatory compliance, permits, licenses, and corporate documentation.
• Proven ability to supervise staff, manage facilities, and coordinate cross‑departmental needs.

Responsibilities

• Oversee general administrative activities and office support services.
• Lead administrative operations, supervise personnel, and coordinate with departments.
• Monitor compliance with permits, licenses, registrations, and other documents; ensure timely renewals.
• Supervise asset and facilities management, inventory, and office supplies.
• Assist in budgeting for the administrative department and vendor management.
• Provide management with administrative summaries and coordinate meetings and tasks.

Skills

Team leadership

Administrative management

Regulatory compliance

Budget monitoring

Vendor coordination

Education

Bachelor's degree in Business Administration / Management / Office Administration

Job description

ADMIN MANAGER

Location: Pasay City
Employment Type: Full-Time
Industry: Logistics / Freight Forwarding

Position Overview

We are seeking an experienced and capable Admin Manager to oversee the company's administrative functions and ensure the efficient delivery of internal support services.

The position will lead administrative operations, supervise personnel, manage company facilities and resources, oversee documentation and regulatory requirements, and coordinate with different departments to support business activities.

The ideal candidate should have strong management capabilities, extensive knowledge of office administration, and the ability to establish organized processes while ensuring that company requirements are met.

Key Responsibilities

1. Administrative Operations Management

• Direct and oversee the company's general administrative activities and office support services.
• Establish administrative procedures, guidelines, and systems to improve daily operations.
• Monitor departmental requests and ensure concerns are addressed within reasonable timelines.
• Review administrative reports, records, and operational updates before submission to management.
• Identify opportunities to improve office processes and resource utilization.

2. Team Supervision and Coordination

• Manage and supervise administrative personnel and distribute responsibilities among team members.
• Set work priorities and monitor the completion of assigned tasks.
• Provide guidance and evaluate the performance of administrative employees.
• Coordinate with department heads to address operational and administrative requirements.
• Ensure proper communication and accountability within the administrative team.

3. Compliance and Corporate Documentation

• Oversee the monitoring and renewal of business permits, licenses, registrations, and other company-related documents.
• Ensure applications and renewals are processed within the required deadlines.
• Coordinate with government agencies, local authorities, building administrators, and other external offices.
• Review documentary requirements and ensure records are complete and properly maintained.
• Monitor compliance-related schedules and report pending requirements to management.

4. Property, Assets, and Facilities Management

• Supervise the monitoring and inventory of company-owned equipment, furniture, vehicles, and other assets.
• Establish proper documentation for asset issuance, transfers, returns, and disposal.
• Oversee periodic property inspections and inventory verification.
• Coordinate building maintenance, office repairs, equipment servicing, and facility-related concerns.
• Monitor office supplies and administrative resources to ensure availability and proper utilization.

5. Budget and Vendor Management

• Assist in preparing and monitoring the administrative department's budget.
• Review requests for office supplies, equipment, maintenance, and other administrative expenditures.
• Coordinate with suppliers and service providers regarding quotations, contracts, and service arrangements.
• Monitor service quality and ensure that vendor commitments are fulfilled.
• Recommend cost-efficient measures without compromising operational requirements.

6. Management Support

• Prepare administrative summaries, reports, and updates for management review.
• Coordinate company meetings, internal activities, and other organizational requirements.
• Handle sensitive company documents and information with discretion.
• Carry out special administrative projects and other responsibilities assigned by management.

Qualifications and Requirements

Educational Background

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field.

Professional Experience

• At least 7 years of relevant experience in administration, office management, or corporate support operations.
• At least 3 years of experience in a supervisory or managerial capacity.
• Demonstrated experience overseeing administrative personnel, office operations, and company resources.
• Strong background in regulatory compliance, business permits, licenses, asset management, and facilities administration.
• Experience coordinating with senior management, government agencies, suppliers, and external service providers.
• Experience in logistics, freight forwarding, shipping, or transportation is a strong advantage.