Admin Manager

Hammerjack Pty Ltd; Philippines; On-site; PHP 450,000 - 750,000; Full time

Job summary

Hammerjack Pty Ltd is seeking an Admin Manager to oversee day-to-day administrative operations, facilities, and travel coordination. The role ensures efficient internal operations and employee satisfaction through robust administrative support and vendor management.

The candidate should have a Bachelor's degree in a related field and at least 5 years of experience in administrative management, with strong leadership and negotiation skills.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• At least 5 years of experience in administrative management, with strong exposure to facility and travel coordination.
• Proven leadership and people management skills.
• Excellent organizational, problem-solving, and multitasking abilities.
• Strong negotiation and communication skills.
• Proficiency in Microsoft Office and relevant administrative systems.

Responsibilities

• Oversee the maintenance, cleanliness, and security of office premises and manage office facilities and assets.
• Coordinate end-to-end travel for employees, including flight bookings, hotel accommodations, and travel itineraries.
• Supervise daily administrative operations, develop systems and policies, and manage vendor contracts for office services.
• Monitor expenses, prepare reports on administrative costs, travel expenses, and facility maintenance, and conduct periodic audits of procedures.

Skills

Leadership

People management

Organizational skills

Negotiation

Communication

Problem-solving

Multitasking

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Administrative systems

Job description

The Admin Manager is responsible for overseeing and ensuring the smooth day-to-day operations of the administrative functions of the company. This includes managing office facilities, coordinating travel and accommodation arrangements, and providing overall administrative support to ensure efficient internal operations and employee satisfaction.

Key Responsibilities:

Facility Management

• Oversee the maintenance, cleanliness, and security of office premises.
• Manage office supplies, equipment, and asset inventory.
• Coordinate with building management and external vendors for repairs, renovations, and compliance with safety regulations.
• Ensure utilities and facilities (e.g., air-conditioning, electricity, water) are functional and cost-efficient.

Travel and Accommodation

• Manage end-to-end domestic and international flight bookings for employees and executives.
• Coordinate hotel accommodations, airport transfers, and travel itineraries.
• Maintain travel records, monitor travel budgets, and ensure adherence to travel policies.
• Liaise with travel agencies and negotiate corporate rates for travel services.

General Administration

• Supervise and support the daily operations of the administrative team (e.g., receptionists, messengers, utility staff).
• Develop and implement administrative systems, processes, and policies to support business operations.
• Handle incoming and outgoing communications, document control, and filing systems.
• Manage vendor contracts for office services (e.g., janitorial, security, courier, pantry supplies).

Compliance and Reporting

• Ensure administrative activities comply with internal policies and external regulations.
• Monitor expenses and prepare regular reports on administrative costs, travel expenses, and facility maintenance.
• Conduct periodic audits of administrative procedures and recommend improvements.

Qualifications:

• Bachelor's degree in Business Administration, Management, or related field.
• At least 5 years of experience in administrative management, with strong exposure to facility and travel coordination.
• Proven leadership and people management skills.
• Excellent organizational, problem-solving, and multitasking abilities.
• Strong negotiation and communication skills.
• Proficiency in Microsoft Office and relevant administrative systems.

Preferred Qualifications:

• Experience in managing multi-site operations or facilities.
• Familiarity with occupational health and safety standards.
• Knowledge of cost control and vendor management.