ADMIN MANAGER

Vesta Security; Olongapo; On-site; PHP 600,000 - 900,000; Full time

Job summary

A leading security firm in the Philippines is seeking a manager to oversee the security administration department. The ideal candidate will have a degree in Criminology, Business Administration, or related fields, along with 3 to 5 years of supervisory experience. Responsibilities include managing personnel records and ensuring compliance with security regulations. Strong organizational and leadership skills are essential for this role.

Qualifications

• Minimum 3 to 5 years of supervisory or managerial experience in security administration.
• Experience in handling security agency compliance and documentation.
• Documentation proving managerial experience and required clearances.

Responsibilities

• Oversee daily operations of the security administration department.
• Manage personnel records ensuring accuracy and compliance.
• Supervise processing and renewal of security licenses and clearances.
• Coordinate with regulatory bodies for agency compliance.
• Lead recruitment and documentation processes for security personnel.
• Develop and implement administrative policies to improve efficiency.
• Train the administrative support team and prepare management reports.
• Coordinate with HR, operations, accounting, and training departments.

Skills

Strong knowledge of RA 5487 (Private Security Agency Law)

Excellent organizational and leadership skills

Proficient in Microsoft Office Suite

Ability to handle confidential information

Effective communication skills

Experience in report writing and compliance documentation

Report writing

Education

Bachelor’s degree in Criminology

Bachelor’s degree in Business Administration

Bachelor’s degree in Public Administration

HR or management courses

Tools

Security management software

Job description

Basic Qualifications

• Education:
  • Bachelor’s degree in Criminology, Business Administration, Public Administration, or related fields
  • Additional HR or management courses are a plus
• Work Experience:
  • Minimum 3 to 5 years of supervisory or managerial experience in security administration or related roles
  • Experience in handling security agency compliance, documentation, and personnel management is preferred

Key Responsibilities

• Oversee the daily operations of the security administration department
• Manage personnel records (201 files, licenses, clearances) ensuring accuracy and compliance
• Supervise the processing and renewal of LESP licenses, clearances, and other security certifications
• Coordinate with PNP-SOSIA, DOLE, and other regulatory bodies for agency compliance
• Lead the recruitment, deployment, and documentation processes for security personnel
• Develop and implement administrative policies and procedures to improve efficiency
• Manage and train the administrative support team
• Prepare reports for management and government agencies
• Coordinate with HR, operations, accounting, and training departments

Required Documents

• Updated résumé or CV
• Bachelor’s degree diploma and Transcript of Records
• NBI, Police, and Barangay Clearances
• Valid government IDs (SSS, TIN, PAG-IBIG, PhilHealth)
• Certificate of Employment or Service Records proving managerial experience

Preferred Skills

• Strong knowledge of RA 5487 (Private Security Agency Law), RA 11917 ( The Private Security Services Industry Act) and PNP-SOSIA requirements
• Excellent organizational and leadership skills
• Proficient in Microsoft Office Suite and security management software
• Ability to handle confidential information with discretion
• Effective communication and interpersonal skills
• Experience in report writing and compliance documentation