Admin & Logistics Assistant

OS1 Solutions Inc; Quezon City; On-site; PHP 201,000 - 312,000; Full time

Job summary

OS1 Solutions Inc. is seeking an organized administrative assistant to handle daily tasks, document control, scheduling, and front-desk support in Quezon City, Metro Manila.

The role involves maintaining records, reviewing documents for accuracy, and coordinating communications with internal teams. Responsibilities include managing incoming/outgoing documents, inventory updates, appointment scheduling, and producing reports and presentations.

Qualifications

• Experience or ability in handling administrative tasks.
• Strong organizational and record-keeping skills.
• Proficiency with office software for reports, minutes, and presentations.

Responsibilities

• Document daily administrative tasks; maintain the record and files.
• Review the accuracy of all supporting documents before they are forwarded to the concerned team.
• Manage and record all incoming and outgoing documents.
• Update the inventory of available supplies and materials; create requests of needed supplies.
• Provide real-time scheduling support by booking appointments and preventing conflicts.
• Screen phone calls and route callers to the appropriate party.
• Use computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others to ensure their seamless and positive experience.
• Perform skilled and responsible administrative and clerical work.
• Coordinate deliveries, shipments, and transport logistics.
• Monitor and update inventory and asset tracking systems.

Job description

Job description:

• Document daily administrative tasks; maintain the record and files.

• Review the accuracy of all supporting documents before they are forwarded to the concerned team.

• Manage and record all incoming and outgoing documents.

• Update the inventory of available supplies and materials; create requests of needed supplies.

• Providing real-time scheduling support by booking appointments and preventing conflicts.

• Screening phone calls and routing callers to the appropriate party.

• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

• Greet and assist visitors.

• Maintain polite and professional communication via phone, e-mail, and mail.

• Anticipate the needs of others in order to ensure their seamless and positive experience.

• Perform skilled and responsible administrative and clerical work.

• Coordinate deliveries, shipments, and transport logistics.

• Monitor and update inventory and asset tracking systems.