Admin/ Liaison Officer

Ecological Energy Technologies Inc.; Tuy; On-site; PHP 240,000 - 360,000; Full time

Job summary

Ecological Energy Technologies Inc. is seeking an Admin / Liaison Officer to support the HR & Admin Department and coordinate with government agencies, clients, contractors, suppliers, and project sites.

The role involves preparing, organizing and tracking documents, permits, applications and reports, ensuring timely processing, confidentiality and effective liaison with external stakeholders. Travel to government offices and sites may be required.

Qualifications

• Bachelor's degree in Business Administration or related field and 1–2 years in administration or liaison work.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and office productivity tools.
• Good written and verbal communication skills.
• Strong organizational and time-management skills.
• Detail-oriented with ability to manage multiple deadlines.
• Professional, trustworthy and able to maintain confidentiality.
• Willing to travel to government offices, project sites and other locations as required.
• Experience dealing with government offices and external stakeholders is an advantage.
• Valid driver’s license is an advantage.

Responsibilities

• Provide day-to-day administrative support to the HR & Admin Department and other departments as needed.
• Prepare, organize, file, and maintain company documents, records, forms, and correspondence.
• Assist in preparing letters, requests, certifications, endorsements, reports and other official documents.
• Monitor incoming and outgoing documents and ensure proper routing and filing.
• Coordinate schedules, meetings, appointments, and other administrative activities.
• Act as a liaison between the Company and government offices, clients, suppliers, contractors and other external stakeholders.
• Process and follow up permits, licenses, clearances, registrations, certifications, applications and other government or project-related documents.
• Submit and retrieve documents from government offices and other institutions.
• Monitor the status of applications, permits, renewals, and submissions and provide timely updates to concerned departments.
• Maintain a tracker of all pending and completed applications, submissions, permits, and other liaison transactions.

Skills

Written communication

Verbal communication

Organization

Time management

Detail-oriented

Confidentiality

Travel willingness

Professionalism

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

About the role

The Admin / Liaison Officer is responsible for providing administrative support and handling coordination and liaison activities between the Company, government agencies, clients, contractors, suppliers, project sites, and other external parties. The position ensures that documents, permits, applications, submissions, and other administrative requirements are properly prepared, processed, monitored, and completed within the required timelines.

Key responsibilities

• Provide day-to-day administrative support to the HR & Admin Department and other departments as needed
• Prepare, organize, file, and maintain company documents, records, forms, and correspondence
• Assist in preparing letters, requests, certifications, endorsements, reports, and other official documents
• Monitor incoming and outgoing documents and ensure proper routing and filing
• Coordinate schedules, meetings, appointments, and other administrative activities
• Act as a liaison between the Company and government offices, clients, suppliers, contractors, and other external stakeholders
• Process and follow up permits, licenses, clearances, registrations, certifications, applications, and other government or project-related documents
• Submit and retrieve documents from government offices and other institutions
• Monitor the status of applications, permits, renewals, and submissions and provide timely updates to concerned departments
• Maintain a tracker of all pending and completed applications, submissions, permits, and other liaison transactions

About you

• Bachelor's degree in Business Administration, Office Administration, Management, or any related field
• At least 1–2 years of relevant experience in administration, liaison, government transactions, documentation, or office coordination
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and other office productivity tools
• Good written and verbal communication skills
• Strong organizational and time-management skills
• Detail-oriented and capable of handling multiple tasks and deadlines
• Professional, trustworthy, and able to maintain confidentiality
• Willing to travel to government offices, project sites, and other locations as required
• Experience dealing with government offices and external stakeholders is an advantage
• Valid driver's license is an advantage, especially for field liaison assignments