Admin & Finance Officer

Smoothmoves, Inc.; Makati; On-site; PHP 420,000 - 660,000; Full time

Job summary

A leading finance company in Metro Manila is seeking an experienced accounting professional to monitor daily transactions, ensure timely supplier payments, and assist in budget preparations. The ideal candidate has at least 2 years of accounting experience, a degree in finance or related fields, and strong organizational and communication skills. This role supports smooth project execution and involves various administrative tasks.

Qualifications

• Minimum 2 years experience in accounting.
• Strong organizational skills and excellent communication.
• Working knowledge of accounting principles and regulations.
• Proficient user of finance software.
• Degree in Finance, Accounting or Economics or any related course.
• Good communications skills.

Responsibilities

• Monitor day to day transactions and keep records.
• Ensure timely payment of suppliers and cash collection.
• Assist in budgeting and preparation of reports.
• Support issuance of bonds and monitor amounts under guarantee.
• Maintain cash transaction records and cash balance.
• Assist Project Managers with budget preparation and updates.
• Prepare monthly activity monitoring reports.
• Ensure POs issued are invoiced by projects.
• Prepare income statements by project (revenue and expenses).
• Track outstanding invoices and petty cash balance.
• Collect staff timesheets for payroll processing.
• Act as local contact point for suppliers and clients on finance, accounting, admin matters.
• Facilitate procurement, invoicing, cash collection, petty cash, bank guarantees, and recruitment processes.
• Carry out other administrative tasks related to creation and registrations.

Skills

Organizational skills

Proactivity

Communication

Knowledge of accounting principles

Finance software proficiency

Education

Degree in Finance, Accounting or Economics

Tools

Accounting software

Job description

Responsibilities

• Monitoring day to day transactions (PO issuance, suppliers’ invoices, payments to suppliers, invoicing to client, petty cash transactions) in collaboration with FIMI’s Accounting Department.
• Keeping an organized and exhaustive record of all transactions (supporting documents).
• Ensuring timely payment of suppliers, monitoring of petty cash, timely invoicing to client, cash collection.
• Supporting issuance of bonds and monitoring of amounts under guarantee.
• Maintaining record of cash transactions and cash balance.
• Assisting Project Managers preparation and updating of budgets.
• Preparing monthly activity monitoring reports.
• PO issued not yet invoiced by project.
• Income statement by project (revenue and expenses).
• Outstanding invoices (clients and suppliers) and petty cash balance.
• Collecting staff timesheets to be processed by FIMI’s HR for payroll calculation.
• Acting as the local contact point for suppliers and clients for projects regarding all finance, accounting and administrative matters.
• Ensuring smooth project execution by facilitating procurement, invoicing, cash collection, petty cash, bank guarantees, and recruitment processes.
• Carrying out all other administrative matters related.
• Supporting the process of creation and registration.

Qualifications

• Minimum 2 years experience in accounting field.
• Strong organizational skills, high proactivity, excellent communication.
• Working knowledge of accounting principles, all statutory legislation, and regulations.
• Proficient user of finance software.
• Degree in Finance, Accounting or Economics or any related course.
• Good communications skills.