LTO ADMIN STAFF

Toyota Dipolog City; Dipolog; On-site; PHP 240,000 - 420,000; Full time

Job summary

Toyota Dipolog City is seeking an LTO Admin Staff to facilitate vehicle registration, prepare and review documents, and coordinate with LTO offices to ensure timely processing.

The role requires attention to detail, organization, and familiarity with LTO procedures, with duties spanning document control, fieldwork, and compliance with dealership policies.

Qualifications

• Graduate of any 4-year course.
• Must possess a valid driver's license.
• Knowledgeable in LTO processes.

Responsibilities

• LTO Registration and Documentation: Process vehicle registration requirements for newly purchased vehicles and verify documents for completeness and accuracy.
• LTO Coordination and Follow-up: Coordinate with LTO offices, follow up on pending applications, and address documentation deficiencies promptly.
• Document Control and Record Management: Maintain accurate records of registered vehicles and submission of requirements, and prepare periodic reports.
• Vehicle Registration Support: Coordinate with Sales and Administrative Departments to obtain necessary documents and ensure customers receive registration documents within the expected timeframe.
• Compliance and Administrative Support: Ensure compliance with dealership policies and registration procedures, handle information with confidentiality and professionalism.

Education

4-year course

Job description

The LTO Admin Staff is responsible for facilitating vehicle registration, processing LTO-related documents, and coordinating with the Land Transportation Office (LTO) to ensure the timely and accurate registration of vehicles sold by the dealership. This role ensures that all vehicle registration requirements are complete, properly documented, and processed in accordance with applicable regulations and dealership procedures. The position requires strong organizational skills, attention to detail, and familiarity with LTO processes.

Key Responsibilities:

• LTO Registration and Documentation
  • Process vehicle registration requirements for newly purchased vehicles in accordance with applicable LTO procedures.
  • Prepare, review, and verify vehicle registration documents to ensure completeness and accuracy.
  • Monitor the status of registration applications and ensure timely processing of required documents.
  • Maintain organized records of vehicle registration transactions and related paperwork.
• LTO Coordination and Follow-up
  • Coordinate with LTO offices and other relevant agencies regarding vehicle registration, document processing, and related concerns.
  • Follow up on pending applications and address documentation deficiencies promptly.
  • Keep updated on applicable LTO requirements and procedures affecting vehicle registration.
• Document Control and Record Management
  • Maintain accurate records of registered vehicles, registration status, and submitted requirements.
  • Ensure proper filing and safekeeping of official documents, receipts, and registration records.
  • Prepare periodic reports on registration progress, completed transactions, and pending requirements.
• Vehicle Registration Support
  • Coordinate with the Sales and Administrative Departments to obtain the necessary vehicle documents and customer requirements.
  • Assist in ensuring that customers receive their vehicle registration documents within the expected timeframe.
  • Conduct authorized fieldwork, including travel to LTO offices, when necessary.
• Compliance and Administrative Support
  • Ensure compliance with dealership policies, documentation standards, and applicable registration procedures,.
  • Handle customer and vehicle information with accuracy, confidentiality, and professionalism.
  • Perform other LTO-related administrative duties as assigned by the supervisor or management.

QUALIFICATIONS:

• Graduate of any 4-year course
• Must possess a valid driver's license
• Knowledgeable in LTO processes

Note: This is a general job description. Specific responsibilities and requirements may vary depending on the actual role and level within Toyota Dipolog.