Admin Associate - Automotive

Zhilian Xiaomi Auto Service Philippines LTD Corp; San Juan; On-site; PHP 350,000 - 650,000; Full time

Job summary

Zhilian Xiaomi Auto Service Philippines LTD Corp is seeking a Finance and Events Coordinator to bridge the sales team with partner banks and in-house financing units at our automotive dealership. You will manage bank partnerships, coordinate mall displays, gather and analyze sales data, and support financing operations and promotional activities.

The role requires 1-3 years in automotive administration or marketing operations, proficiency in Excel/Sheets and CRM, plus strong negotiation and

Qualifications

• 1-3 years of experience in automotive administration, marketing operations, or bank auto-loan departments.
• Proficient in MS Excel/Google Sheets for data gathering.
• Proficient in CRM software.
• Strong negotiation and event coordination skills.
• High attention to detail.
• Excellent time management.
• Ability to multitask under tight event deadlines.

Responsibilities

• Serve as the primary point of contact for partner banks, financial institutions, and in-house financing units.
• Facilitate, track, and expedite car loan applications and approvals between the sales team and bank underwriters.
• Coordinate with banks to launch joint auto loan promos, low-downpayment schemes, and exclusive interest rate packages.
• Monitor, record, and reconcile bank commissions and ensure timely payouts.
• Coordinate with mall managements to secure high-foot-traffic display areas, negotiate ingress/egress schedules, and handle permits.
• Oversee the movement of display vehicles, styling materials, signage, and marketing collateral to and from venues.
• Roster sales consultants, product geniuses, and promo models to man the mall displays.
• Ensure all mall guidelines, insurance requirements, and safety protocols are strictly followed during events.
• Collect, clean, and organize customer leads generated from mall displays, walk-ins, and digital bank campaigns.
• Prepare weekly and monthly reports for management detailing event ROI, lead counts, and bank approval turnaround times.

Skills

Excel/Sheets

Negotiation

Event coordination

Time management

Attention to detail

Tools

CRM software

Job description

About the role

This role serves as a bridge between the sales team, partner banks, and in-house financing units in an automotive dealership environment. You will manage bank partnerships, coordinate mall displays and events, gather and analyze sales data, and provide administrative support across financing operations and promotional activities.

Key responsibilities

• Serve as the primary point of contact for partner banks, financial institutions, and in-house financing units

• Facilitate, track, and expedite car loan applications and approvals between the sales team and bank underwriters

• Coordinate with banks to launch joint auto loan promos, low-downpayment schemes, and exclusive interest rate packages

• Monitor, record, and reconcile bank commissions and ensure timely payouts

• Coordinate with mall managements to secure high-foot-traffic display areas, negotiate ingress/egress schedules, and handle permits

• Oversee the movement of display vehicles, styling materials, signage, and marketing collateral to and from venues

• Roster sales consultants, product geniuses, and promo models to man the mall displays

• Ensure all mall guidelines, insurance requirements, and safety protocols are strictly followed during events

• Collect, clean, and organize customer leads generated from mall displays, walk-ins, and digital bank campaigns

• Prepare weekly and monthly reports for management detailing event ROI, lead counts, and bank approval turnaround times

About you

• 1-3 years of experience in automotive administration, marketing operations, or bank auto-loan departments

• Proficient in MS Excel/Google Sheets for data gathering

• Proficient in CRM software

• Strong negotiation and event coordination skills

• High attention to detail

• Excellent time management

• Ability to multitask under tight event deadlines