Admin Associate

Big Trucks Corporation / HINO Cagayan de Oro; Cagayan de Oro; On-site; PHP 240,000 - 360,000; Full time

Job summary

Big Trucks Corporation / HINO Cagayan de Oro is seeking an organized Administrative Assistant to support the Parts and Service departments. You will handle billing activities, inventory control, document administration, and routine reporting to keep operations running smoothly.

The role emphasizes accuracy, proactive communication, and collaboration with team members. Bachelor’s degree preferred with 1–2 years of admin experience.

Qualifications

• Bachelor's degree in business administration or related field preferred
• Minimum 1-2 years of administrative experience
• Proficiency in Microsoft Office Suite (Excel, Word) and experience with inventory management or billing software
• Strong organizational skills with exceptional attention to detail and accuracy in data entry and record-keeping
• Excellent communication skills and ability to work collaboratively with team

Responsibilities

• Billing Management: Process and manage all billing activities for parts and service operations, ensuring accurate invoicing and timely payment collection
• Inventory Control: Maintain and monitor parts inventory levels, track stock movements, and coordinate reordering to ensure optimal availability
• Document Administration: Prepare, organize, and maintain departmental documents including work orders, service records, purchase orders, and compliance files
• Departmental Support: Provide comprehensive administrative support to the Parts and Service Department, including scheduling, correspondence, and customer communications
• Data Entry & Reporting: Accurately input transactions into systems, generate reports on billing and inventory metrics, and maintain organized records for audit purposes

Skills

Organizational skills

Communication

Data entry

Teamwork

Education

Bachelor's degree in Business Administration

Tools

Microsoft Excel

Microsoft Word

Inventory management software

Billing software

Job description

• Billing Management: Process and manage all billing activities for parts and service operations, ensuring accurate invoicing and timely payment collection

• Inventory Control: Maintain and monitor parts inventory levels, track stock movements, and coordinate reordering to ensure optimal availability

• Document Administration: Prepare, organize, and maintain departmental documents including work orders, service records, purchase orders, and compliance files

• Departmental Support: Provide comprehensive administrative support to the Parts and Service Department, including scheduling, correspondence, and customer communications

• Data Entry & Reporting: Accurately input transactions into systems, generate reports on billing and inventory metrics, and maintain organized records for audit purposes

Qualifications:

• Bachelor's degree in business administration or related field preferred

• Minimum 1-2 years of administrative experience

• Proficiency in Microsoft Office Suite (Excel, Word) and experience with inventory management or billing software

• Strong organizational skills with exceptional attention to detail and accuracy in data entry and record-keeping

• Excellent communication skills and ability to work collaboratively with team