Admin Assistant | Project Based

PRIME Philippines; Mandaluyong; On-site; PHP 180,000 - 300,000; Full time

Job summary

PRIME Philippines is seeking a detail‑oriented archival assistant to locate, retrieve, and organize physical and digital documents. You will ensure confidentiality while delivering timely results and maintaining accurate logs.

The role involves scanning, tracking, and archiving files in a fast-paced, real estate–focused office environment. Graduates from any business course who are organized, trustworthy, and comfortable with filing systems and basic computer use are encouraged to apply.

Qualifications

• Graduate of any business course.
• Detail-oriented with good organizational skills.
• Familiarity with filing systems and basic computer use.
• Ability to handle confidential information responsibly.

Responsibilities

• Retrieve requested documents from physical storage. (Total of 335 documents)
• Scanning of files.
• Maintain proper tracking of retrieved files.
• Maintain document control logs and databases.
• Ensure confidentiality and compliance with company data policies.
• Organize and archive documents for future retrieval.

Skills

Detail-oriented

Organizational skills

Filing systems

Basic computer use

Education

Graduate of any business course

Tools

MS Office

Job description

PRIME Philippines is a dynamic, founder-driven, and leading full-service commercial real estate consultancy firm in the Philippines. Established in 2013, we have rapidly evolved from a bold startup into one of the country’s fastest-growing real estate service companies. We specialize in providing integrated, data-driven, and market-intelligence-based real estate solutions to a wide range of clients—including developers, investors, occupiers, and landowners.

At PRIME Philippines, growth is in our DNA. We offer a fast-paced, entrepreneurial environment where top talent can fast-track their careers, take ownership of major projects, and grow alongside the business.

Our Vision & Mission

• Our Vision: PRIME Philippines commits itself to be the 1st Filipino Real Estate Service Firm to go overseas.
• Our Mission: We exist to provide real estate service at the highest standard. We deliver innovative, effective, and personalized real estate solutions that bring success to our clients.

What We Do

We offer a comprehensive suite of tailored services designed to meet the evolving needs of businesses across various industries, including:

• Commercial Brokerage & Property Acquisition/Disposal
• Corporate Office and Retail Solutions
• Research, Advisory, and Consultancy
• Property Management

Headquartered in Quezon City with strategic regional offices in key growth cities like Cebu and Davao, PRIME Philippines serves both local and international clients. Having successfully handled thousands of real estate projects and transactions, we are actively expanding our footprint.

If you are a driven professional looking to make a tangible impact, challenge the status quo, and be part of a homegrown brand taking on the global stage, your next growth chapter starts here.

Job Purpose

To assist in locating, retrieving, organizing, and returning physical and/or digital documents from archives, storage rooms, or databases, ensuring accuracy, confidentiality, and timely delivery.

Key Responsibilities

• Retrieve requested documents from physical storage. (Total of 335 documents)
• Scanning of files.
• Maintain proper tracking of retrieved files.
• Maintain document control logs and databases.
• Ensure confidentiality and compliance with company data policies.
• Organize and archive documents for future retrieval.

Qualifications

• Graduate of any business course.
• Detail-oriented with good organizational skills.
• Familiarity with filing systems and basic computer use.
• Ability to handle confidential information responsibly.