Admin Assistant (Junior)

TOA Global; Pampanga; On-site; PHP 424,000 - 491,000; Full time

Benefits offered by this job

21 Total Annual Service Incentive Leav

Tenure reward at 2nd year (cash or HMO

Comprehensive HMO & Life Insurance

Day shift

100% remote work (Philippines)

PMO career growth path

Job summary

TOA Global is recruiting a Junior Admin Assistant to support the Group PMO with project coordination, Jira tracking, meeting agenda prep, minute taking, and cross‑functional follow‑ups. The role is 100% remote within the Philippines and daytime hours, offering growth through mentor-led development.

You will work closely with the Group PMO Lead, manage Jira data, and help prepare concise project materials for stakeholders to keep programs moving forward smoothly.

Qualifications

• 1–3 years of experience in project coordination, administration or related roles.
• Familiarity with Jira; training provided.
• Proficiency in Microsoft Office / 365.

Responsibilities

• Support Group PMO Lead across multiple initiatives and triage new project requests.
• Maintain Jira task records, capture milestones and track dependencies.
• Prepare project status reports, minutes, and action items to prevent delays.
• Build reliable stakeholder relationships and communicate project updates clearly.

Skills

PMO coordination

Jira familiarity

MS Office 365

Stakeholder communication

Time management

Tools

Jira

Microsoft 365

Job description

Location: Philippines
Work Arrangement: Remote, Full-time
Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT
Salary Range: Php 38,000 - Php 44,000

Unlock Your Potential!

At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients across the accounting, finance, and professional services industries.

We are seeking a curious, proactive, and detail-oriented Junior Admin Assistant to support our Group Project Management Office (PMO) function. Working closely with the Group PMO Lead and operating 100% remotely during daytime business hours, you will manage project coordination, maintain Jira tracking tools, prepare meeting agendas, capture decision logs, and follow up with cross-functional stakeholders to keep organizational projects moving forward seamlessly.

Your Impact

• PMO & Project Coordination: Support the Group PMO Lead across multiple initiatives, assist with the initial triage of new project requests, coordinate forums/working groups, and follow up on outstanding deliverables.
• Jira & Project Data Management: Maintain accurate, up-to-date task records in Jira, record key project decisions and milestones, close completed items, and track dependencies across the portfolio.
• Administration & Reporting: Prepare project status reports, maintain central PMO registers, draft meeting materials, record minutes, and proactively follow up on action items before delays occur.
• Stakeholder Support & Communication: Build reliable working relationships across different teams, communicate project updates clearly, and escal... // (continued as in original, preserving content)

What You Bring

• The Experience: 1 to 3 years of experience in project coordination, project administration, business analysis, operations, or a related administrative role.
• Software Competency: Familiarity with project management platforms (Jira experience is advantageous, though training will be provided) and strong proficiency in Microsoft Office / Microsoft 365.
• Project Acumen: Understanding of basic project life cycles, action-item tracking, meeting facilitation, and turning complex discussions into structured project documentation.
• Core Competencies: Exception... // (continued as in original)

Why You'll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

• Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your "Me time."
• Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.
• Health & Security: Comprehensive HMO and Life Insurance coverage from day one.
• Day Shift Balance: Enjoy a stable daytime schedule, keeping your evenings and weekends completely free.
• Work From Home Freedom: Enjoy the ultimate flexibility of a 100% remote work arrangement from anywhere in the Philippines.
• PMO & Career Growth Pathway: Accelerate your professional growth with direct mentorship from experienced project leaders, building a clear path toward Project Coordinator, PMO Analyst, and Business Analyst roles.