Admin Assistant and Cashier

Pro-Excel Property Managers, Inc.; Manila; On-site; PHP 268,000 - 402,000; Full time

Job summary

Pro-Excel Property Managers, Inc. in Metro Manila is seeking an Administrative Assistant to provide essential support for property management projects.

The role covers handling permits, move-in/out of unit owners/tenants, maintaining records, and preparing payment requests, in coordination with the Building Manager to address owners' concerns. The successful candidate will be proficient in MS Office, have strong interpersonal and customer service skills, and manage daily office tasks, cash

Qualifications

• Proficient in MS Office applications and strong communication skills.
• Bachelor’s degree in Management or related business field.

Responsibilities

• Handle administrative requirements for the project and coordinate with Building Manager.
• Process permits, IDs and passes for tenants/owners and manage move in/out.
• Maintain and safekeep records; prepare payment requests to suppliers and agencies.
• Receive, route, and respond to inquiries via the online ticketing system.
• Support daily admin operations and community events; report incidents promptly.
• Assist cashiering tasks: daily collection reports and delinquent account coordination.

Education

B.S. in Management

Tools

MS Office

Job description

Job Summary

Provides administrative support. He/she is in charge of administrative requirements of the project. Duties involves processing of permits, move-in/out of unit owner/tenant, safekeeping of records, preparing of requests for payment. Together with the Building Manager, he/she is also responsible in meeting the administrative concerns of the unit owners/homeowners.

Duties and Responsibilities

DESCRIPTION OF FUNCTIONS

KEY ACCOUNTABILITY 1 - Handle Administrative Requirements (45%)

• Attend to all concerns received from the tenant/unit owners/homeowners and endorse to the concerned personnel (e.g. Building Manager, Building Engineers, Accounting). Including answer and monitor of on-line ticketing system.
• Process permits, IDs and passes of the tenants/unit owners/homeowners, move in/out transactions and certificate of acceptance.
• Accept all communications and documents for the Property Management Office and routing the same to concerned personnel.
• File, safekeep and update all records of the Property Management Office. Including the following:
• Update on Meralco transfer of account name.
• Inventory of parking, 201 and Masterlist.
• Prepare Requests for Payment (RFP) to suppliers, contractors, utilities, government agencies and others.
• Act as coordinator of the day-to-day operation of Admin Office and community events.
• Implementation of account disconnection to unit owners.
• Immediately inform/report any incidents related to tasks.

KEY ACCOUNTABILITY 2 - Handling Cashiering Requirements (45%)

• On-time and complete processing and submission of Daily Collection Reports (DCR) and complete monitoring of PDCs
• Assist the Billing and Collection Assistant in the SOA distribution, preparation and release of default notices/collection notices to unit owners, including delinquent accounts, reconciliation of accounts in absence of accounting and billers.
• Coordinates with Building Engineer for water bill concerns.

KEY ACCOUNTABILITY 3 – Other task (10%)

• If the Project is under Filinvest Board: update turn-over online of Filinvest.

Technical Competencies and Skills

Computer literate and proficient in MS Office Applications (Word / Excel / Powerpoint / Outlook), Good interpersonal communication skills, Good customer service

Education, Trainings and Licenses Required

Bachelor of Science Major in Management and other Business related course