Admin Assistant / Accounting Assistant (Lapu-Lapu, Cebu)

KMC Savills, Inc.; Lapu-Lapu; On-site; PHP 240,000 - 360,000; Full time

Job summary

Savills Philippines is seeking an Admin Analyst to oversee daily operations, coordinate schedules, handle calls and emails, and maintain asset inventories on-site in Taft, Manila.

The role emphasizes vendor management, procurement, documentation, and budgeting support, with a focus on compliance, reporting, and process improvements.

Fresh graduates are welcome to apply; on-site six days a week is required, with a bachelor's degree in business administration or related field preferred.

Qualifications

• Proven experience as an Administrative Analyst.
• Experience in property management/facilities management is an advantage.
• Willing to work on-site - 6 days a week
• FRESH GRADUATES ARE WELCOME TO APPLY

Responsibilities

• Oversee daily operations, schedules, appointments, and administrative tasks
• Handle calls, emails, and correspondence professionally
• Conduct regular property inspections and report observations
• Monitor consumables and track stock levels for reordering and reporting
• Ensure asset accountability, tagging, and tracking
• Maintain a detailed and updated master asset inventory

Skills

Administrative operations management

Vendor management

Property/facilities management

Budgeting and cost tracking

Record keeping and asset inventory

Procurement and purchase processing

Contract and license monitoring

Data entry and reporting

Education

Bachelor's/College Degree in Business Administration or related field

Job description

Savills Philippines is the leading full-service real estate solutions provider for local and multinational business locators.

LOCATION: Taft, Manila
WORK SET UP: On-site - 6 days a week
POSITION: Admin Analyst

JOB QUALIFICATIONS:

• Proven experience as an Administrative Analyst. Experience in property management/facilities management is an advantage.
• Bachelor's/College Degree in Business Administration or any related field.
• Willing to work on-site - 6 days a week
  
• FRESH GRADUATES ARE WELCOME TO APPLY

JOB DESCRIPTION:

• Oversee daily operations, schedules, appointments, and administrative tasks
• Handle calls, emails, and correspondence professionally
• Conduct regular property inspections and report observations
• Monitor consumables and track stock levels for reordering and reporting
• Ensure asset accountability, tagging, and tracking
• Maintain a detailed and updated master asset inventory
• Monitor housekeeping activities and ensure cleaning standards
• Ensure compliance with preventive maintenance schedules
• Process purchase requests and source vendors with cost comparisons
• Prepare bid evaluations and execute purchase orders
• Manage vendor relationships and negotiate costs
• Process and monitor permits and licenses for timely renewal
• Ensure all documents are valid, updated, and properly posted
• Manage contracts and ensure proper review, approval, and monitoring
• Track insurance requirements and ensure timely renewals
• Prepare reports and ensure compliance with company standards
• Disseminate important operational information and updates
• Manage schedules, deadlines, and maintain trackers, databases, and records
• Ensure compliance with accounting and bookkeeping procedures
• Manage billing, collections, and payment monitoring
• Review contractor and supplier billings
• Monitor expenses to stay within budget
• Manage petty cash with complete documentation
• Conduct customer feedback surveys to improve services
• Ensure effective administrative processes to support business growth
• Recommend process improvements for better efficiency and service delivery
• Participate in trainings, seminars, and company activities

SKILLS & COMPETENCIES

• Strong organizational skills for managing workspace, calendars, and filing systems
• Effective verbal and written communication with colleagues, clients, and stakeholders
• Problem-solving skills to address office, staff, or system-related issues
• Good time management to prioritize tasks and meet deadlines
• High attention to detail in data entry, scheduling, and reporting
• Customer service skills to ensure a positive client experience
• Strong interpersonal skills to build and maintain relationships
• Teamwork and collaboration across departments
• Basic bookkeeping/accounting skills for managing invoices and budgets
• Ability to provide advisory support and guidance to team members
• Skills in data gathering and analysis for decision-making
• Commitment to continuous learning and self-development
• Strong decision-making within scope of responsibility
• Strategic planning and scheduling of meetings and activities
• Basic computer literacy and proficiency in office tools
• Strong verbal and written communication skills
• Critical thinking for analyzing and solving problems
• Ability to multitask and handle multiple responsibilities efficiently