Admin Assistant

Hizon's Restaurant & Catering Services, Inc.; Taguig; On-site; PHP 201,000 - 312,000; Full time

Job summary

Hizon's Restaurant & Catering Services, Inc. is seeking an Admin Assistant to provide comprehensive administrative support across driver scheduling, office administration, and facilities management in Metro Manila.

You will coordinate transportation, maintain records, assist HR and management, monitor supplies, and ensure a professional, organized workplace.

Qualifications

• Maintain confidentiality of company documents and information
• Ensure proper filing and safekeeping of company documents
• Maintain professionalism and proper coordination in all administrative activities
• Monitor office facilities and report repair, maintenance, and other concerns
• Assist in monitoring office cleanliness, safety, security, and general workplace conditions

Responsibilities

• Prepare and maintain daily and weekly schedules for company drivers
• Coordinate transportation requests, pick-ups, drop-offs, meetings, errands, and official company trips
• Prioritize and arrange driver requests based on urgency and management requirements
• Communicate driver schedules and changes to concerned employees and departments
• Monitor driver availability and ensure proper scheduling to avoid conflicts
• Maintain records of completed trips, assignments, and transportation requests
• Provide general administrative support to HR, Management, and other departments
• Assist in maintaining organized office files, records, documents, and administrative reports
• Monitor office supplies, pantry supplies, and coordinate replenishment when necessary
• Coordinate with employees, departments, suppliers, and external parties regarding administrative requirements

Job description

About the role

The Admin Assistant provides comprehensive administrative support across driver scheduling, office administration, and facilities management. The role involves coordinating transportation requests, maintaining schedules, managing office files and records, processing administrative requests, and ensuring a professional workplace environment.

Key responsibilities

• Prepare and maintain daily and weekly schedules for company drivers

• Coordinate transportation requests, pick-ups, drop-offs, meetings, errands, and official company trips

• Prioritize and arrange driver requests based on urgency and management requirements

• Communicate driver schedules and changes to concerned employees and departments

• Monitor driver availability and ensure proper scheduling to avoid conflicts

• Maintain records of completed trips, assignments, and transportation requests

• Provide general administrative support to HR, Management, and other departments

• Assist in maintaining organized office files, records, documents, and administrative reports

• Monitor office supplies, pantry supplies, and coordinate replenishment when necessary

• Coordinate with employees, departments, suppliers, and external parties regarding administrative requirements

About you

• Maintain confidentiality of company documents and information

• Ensure proper filing and safekeeping of company documents

• Maintain professionalism and proper coordination in all administrative activities

• Monitor office facilities and report repair, maintenance, and other concerns

• Assist in monitoring office cleanliness, safety, security, and general workplace conditions