Admin Assistant

Deltek Systems (Philippines), Ltd.; Makati; On-site; PHP 279,000 - 502,000; Full time

Job summary

Deltek Philippines in Makati is seeking an Admin Assistant who will support the Country Managing Director and senior leadership with confidential office tasks, scheduling, and project coordination.

The role requires a Bachelor's degree, 2+ years' experience, strong English communication, and proficiency in MS Office; you will prepare reports, manage calendars, travel, events, and meeting minutes while maintaining accuracy and organization.

Qualifications

• Bachelor's degree (or equivalent) in business, statistics, accounting, administration, or related fields.
• At least 2 years of relevant work experience; experience in a matrixed global organization is a plus.
• Excellent written and verbal communication skills in English.
• Proficient in MS Office with advanced Excel and PowerPoint skills.
• Strong analytical skills and ability to work with numbers.
• Highly organized with ability to collaborate across cross-functional groups.
• Willing to occasionally work mid-shift (once a month).
• Assertive and able to communicate with all levels of the organization.
• Detail-oriented and able to work with minimal supervision.
• Customer-oriented.

Responsibilities

• Reports directly to the Country Managing Director.
• Provides confidential executive support to Senior Leadership.
• Prepares and maintains the MD's annual budget and expense reports.
• Creates reports and analyzes data and statistics regularly.
• Other duties as assigned, including calendar management, travel, events, meetings, and minutes.

Skills

MS Office

Excel

PowerPoint

English communication

Education

Bachelor's degree (or equivalent)

Job description

01-Jul-2026

Admin Assistant

Philippines-Makati City

11098BR

Company Summary

As the recognized global standard for project-based businesses, Deltek delivers software and information solutions to help organizations achieve their purpose. Our market leadership stems from the work of our diverse employees who are united by a passion for learning, growing and making a difference. At Deltek, we take immense pride in creating a balanced, values-driven environment, where every employee feels included and empowered to do their best work. Our employees put our core values into action daily, creating a one-of-a-kind culture that has been recognized globally. Thanks to our incredible team, Deltek has been named one of America's Best Midsize Employers by Forbes, a Best Place to Work by Glassdoor, a Top Workplace by The Washington Post and a Best Place to Work in Asia by World HRD Congress. www.deltek.com

Business Summary

Deltek’s HR team brings our values to life by creating a fun and inclusive culture to power our employees’ success. We’re focused on hiring and retaining top talent, designing first‑class learning and development programs, and providing benefits and well‑living resources to help our employees thrive. If you want to work with amazing people, in an engaging environment that encourages diversity, innovation and collaboration – Deltek could be the home for you!

Position Responsibilities

• Reports directly to the Country Managing Director
• Assists and acts in a confidential capacity to the Senior Leadership team in providing advanced and diversified executive support
• Prepares and maintains the Country Managing Director's annual budget and expense reports
• Creates reports and analyzes data and statistics on a regular and ad hoc basis
• Performs other duties and functions that are incidental to the duties described above, or those which may be required or requested by your supervisor from time to time. It includes but is not limited to:
  • Calendar Management
  • Travel Reservations
  • Events Management
  • Meeting management and recording of minutes
  • Preparation of meeting presentations
  • Other administrative duties

Qualifications

• Bachelor's degree (or equivalent) in business, statistics, accounting, administration, or related fields
• At least 2 years of relevant work experience. Prior experience in a similar role working in a matrixed global organization would be highly regarded
• Excellent written and verbal communication skills in English
• Proficient in MS Office with advanced skills in Excel and PowerPoint
• Strong analytical skills and experience working with numbers are preferred
• Candidate must be highly organized and must be able to collaborate with cross-functional groups
• Ability to multitask and adjust work schedule according to business needs, must be open to occasionally working the mid‑shift (once a month).
• Assertive and must be able to communicate with people from all levels in the organization
• Meticulous, good attention to detail, able to work with minimal supervision
• Customer‑oriented

Career Interests

Administration

Position Type

FT

Travel Requirements

No

Applicant Privacy Notice

Deltek is committed to the protection and promotion of your privacy. In connection with your application for employment with us at Deltek, it is necessary for us to collect, store and use information about you (“Personal Data”) to administer and evaluate your application. We are the “controller” of the Personal Data you provide us and will process any such Personal Data in accordance with applicable law and the statements contained in this Employment Candidate Privacy Notice. Additionally, we have not sold and do not sell Personal Data you provide to us through the job application process.

Job Expires

01-Jul-2027