EXECUTIVE ASSISTANT

Deltek Systems (Philippines), Ltd.; Makati; On-site; PHP 502,000 - 837,000; Full time

Job summary

Deltek Systems (Philippines), Ltd. is seeking an executive assistant to support the Country Managing Director and senior leadership. The role involves confidential administrative duties, budgeting, and data analysis to aid strategic decision-making.

The position requires strong communication, organizational, and office software skills, with flexibility for mid-shift occasionally. Based in Makati, Philippines.

Qualifications

• Bachelor's degree (or equivalent) in business, statistics, accounting, administration, or related fields.
• At least 2 years of relevant work experience; matrixed global organization preferred.
• Excellent written and verbal communication skills in English.
• Proficient in MS Office with advanced Excel and PowerPoint.
• Strong analytical skills and comfort with numbers.
• Highly organized and able to collaborate with cross-functional groups.
• Able to multitask and occasional mid-shift work.

Responsibilities

• Reports directly to the Country Managing Director.
• Provides confidential executive support to the Senior Leadership team.
• Prepares and maintains the Country Managing Director's annual budget and expense reports.
• Creates reports and analyzes data and statistics on a regular and ad hoc basis.
• Performs calendar management.
• Coordinates travel reservations.
• Manages events.
• Records meeting minutes and prepares presentations.
• Performs other administrative duties as requested.

Skills

Communication

Analytical skills

Organizational skills

Multitasking

Attention to detail

Customer-oriented

Education

Bachelor's degree in business/related fields

Tools

MS Office

Excel

PowerPoint

Job description

Business Summary

Deltek’s HR team brings our values to life by creating a fun and inclusive culture to power our employees’ success. We’re focused on hiring and retaining top talent, designing first-class learning and development programs, and providing benefits and well-living resources to help our employees thrive. If you want to work with amazing people, in an engaging environment that encourages diversity, innovation, and collaboration – Deltek could be the home for you!

Position Responsibilities

• Reports directly to the Country Managing Director




• Assists and acts in a confidential capacity to the Senior Leadership team in providing advanced and diversified executive support




• Prepares and maintains the Country Managing Director's annual budget and expense reports




• Creates reports and analyzes data and statistics on a regular and ad hoc basis




• Performs other duties and functions that are incidental to the duties described above, or those which may be required or requested by your supervisor from time to time. It includes but is limited to:

  
  
  
  

  • Calendar Management

  
  

  • Travel Reservations

  
  

  • Events Management

  
  

  • Meeting management and recording of minutes

  
  

  • Preparation of meeting presentations

  
  

  • Other administrative duties

  
  

Qualifications

• Bachelor's degree (or equivalent) in business, statistics, accounting, administration, or related fields




• At least 2 years of relevant work experience. Prior experience in a similar role working in a matrixed global organization would be highly regarded




• Excellent written and verbal communication skills in English




• Proficient in MS Office with advanced skills in Excel and PowerPoint




• Strong analytical skills and experience working with numbers are preferred




• Candidate must be highly organized and must be able to collaborate with cross-functional groups




• Ability to multitask and adjust work schedule according to business needs, must be open to occasionally working the mid-shift (once a month).




• Assertive and must be able to communicate with people from all levels in the organization




• Meticulous, good attention to detail, able to work with minimal supervision




• Customer-oriented