Admin

Fulai Fresh Fruit Trading; Santo Niño 1st; On-site; PHP 2,014,000 - 2,643,000; Full time

Job summary

Fulai Fresh Fruit Trading is seeking an organised Admin in Pasir Panjang, Central Region, on a full-time basis. This key role supports operations across departments, maintains records, handles invoices and delivery documents, and prepares reports for management.

You will coordinate meetings, manage correspondence, and ensure compliance with company procedures in a fast-paced trading environment. The role requires strong attention to detail, English proficiency, and the ability to collaborate

Qualifications

• Experience in administrative or office support in trading/logistics.
• Strong organisational and time management skills.
• Excellent written and verbal communication in English; Mandarin Chinese advantageous.
• Proficiency in Word, Excel, Outlook and other office software.
• Attention to detail and accuracy in data entry.
• Professional manner and interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with office management systems and basic accounting preferred.
• Proactive problem-solving and continuous improvement mindset.

Responsibilities

• Managing general office administration tasks, including scheduling, diary management, and coordinating meetings.
• Handling incoming and outgoing correspondence, emails, and telephone inquiries.
• Maintaining and organising office files, records, and documentation in both physical and digital formats.
• Processing administrative paperwork, including invoices, purchase orders, and delivery documentation.
• Supporting the preparation of reports and presentations for management and stakeholders.
• Coordinating with various departments to ensure smooth workflow and information sharing.
• Maintaining office supplies inventory and placing orders as needed.
• Providing general support to team members and assisting with ad hoc administrative projects.
• Ensuring compliance with company policies and procedures.

Skills

Administrative experience

Organisational skills

Time management

Written and verbal communication

English proficiency

Mandarin Chinese (advantage)

Microsoft Office

Tools

Microsoft Office

Job description

About us

Fulai Fresh Fruit Trading is a dynamic and growing company specialising in the import, distribution, and trading of premium fresh fruit products. We pride ourselves on delivering high-quality produce to our customers whilst maintaining strong operational excellence and building lasting business relationships. Our team is committed to providing exceptional service and maintaining the highest standards in everything we do.

About the role

We are seeking a detail-oriented and organised Admin to join our team in Pasir Panjang, Central Region on a full-time basis. This is a key administrative position that will provide essential support across our operations, ensuring smooth day-to-day functioning of our office. You will play a vital role in maintaining our administrative processes, supporting various departments, and contributing to the overall efficiency of the business. This role offers the opportunity to work in a fast-paced trading environment where your organisational skills and attention to detail will be highly valued.

Key responsibilities

• Managing general office administration tasks, including scheduling, diary management, and coordinating meetings
• Handling incoming and outgoing correspondence, emails, and telephone inquiries
• Maintaining and organising office files, records, and documentation in both physical and digital formats
• Processing administrative paperwork, including invoices, purchase orders, and delivery documentation
• Supporting the preparation of reports and presentations for management and stakeholders
• Coordinating with various departments to ensure smooth workflow and information sharing
• Maintaining office supplies inventory and placing orders as needed
• Providing general support to team members and assisting with ad hoc administrative projects
• Ensuring compliance with company policies and procedures

What we're looking for

• Proven experience working in an administrative or office support role, preferably in a trading, import/export, or logistics environment
• Strong organisational and time management skills with the ability to manage multiple tasks simultaneously
• Excellent written and verbal communication skills in English, with proficiency in Mandarin Chinese being advantageous
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and other office software
• Attention to detail and accuracy in handling documentation and data entry
• Professional manner with strong interpersonal skills and the ability to work effectively with colleagues at all levels
• Ability to work independently whilst being a supportive team player
• Familiarity with office management systems and basic accounting principles is preferred
• A proactive approach to problem-solving and continuous improvement

What we offer

We are committed to providing a supportive and rewarding work environment for our team. We offer competitive remuneration packages, opportunities for professional development and career progression within our growing organisation. We believe in fostering a collaborative workplace culture where your contributions are valued and recognised. We provide a pleasant office environment in a convenient location and encourage work-life balance. Benefits include a comprehensive employment package and the opportunity to be part of a dynamic team in the fresh produce trading industry.

• Benefits include a comprehensive employment package and the opportunity to be part of a dynamic team in the fresh produce trading industry.