ACCOUNTS RECEIVABLE ANALYST

Hanston Properties Inc.; Pasig; On-site; PHP 360,000 - 540,000; Full time

Job summary

Hanston Properties Inc. in Pasig, Philippines is seeking an Accounts Receivable Analyst to manage AR processes, ensure timely collections, accurate billing, and proper application of payments, while maintaining complete AR records.

You will collaborate with Leasing, Treasury, and other departments, prepare AR reports, and support tax and regulatory compliance, including BIR filings, with NetSuite experience preferred.

Qualifications

• Bachelor's degree in Accountancy or related field.
• 2–3 years of AR/receivables experience.
• Proficient in Excel and MS Office.
• Strong analytical, organizational, and communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Knowledge of Philippine tax regulations is a plus.

Responsibilities

• Manage customer collections and ensure timely recording of receipts.
• Verify payments against receipts and supporting documents.
• Prepare and issue invoices for commissions, LPG, and other billings.
• Process AR transactions in NetSuite and maintain customer records.
• Prepare AR aging, reports, and reconciliation schedules.
• Coordinate with tenants on overdue balances and notices.
• Support compliance with BIR regulations and DST/CWT requirements.
• Collaborate with Leasing, Treasury, and other departments on contracts and adjustments.

Skills

Accounts Receivable

Billing & Collections

Analytical thinking

Communication

Time management

Integrity & confidentiality

Problem solving

Microsoft Excel

Education

Bachelor's degree in Accountancy / Accounting Technology / Finance / Business Administration

Tools

Oracle NetSuite

Job description

ABOUT THE JOB

The Accounts Receivable (AR) Analyst is responsible for managing the Company’s accounts receivable processes, ensuring timely collection of receivables, accurate billing, proper application of customer payments, and maintenance of complete and accurate AR records. The role supports revenue recognition, monitors outstanding accounts, prepares AR reports, and ensures compliance with company policies and regulatory requirements.

The AR Analyst also collaborates with internal departments and tenants to facilitate efficient collections and maintain healthy cash flow.

WHAT YOU'LL DO

1. Accounts Receivable and Collection Management

• Process and monitor customer collections, ensuring timely and accurate recording of receipts.
• Verify customer payments against acknowledgment receipts, deposit records, and supporting documentation.
• Prepare and issue manual invoices for commissions, LPG, and other applicable billings.
• Process and monitor Accounts Receivable Creditable Withholding Tax (CWT) transactions, both manually and through the ERP system.
• Follow up on outstanding receivables and coordinate with customers and tenants regarding overdue accounts.
• Monitor unapplied, unidentified, and overpaid collections, ensuring timely reconciliation and resolution.

2. Tenant Account Management

• Maintain accurate tenant receivable records and monitor payment status.
• Coordinate with tenants regarding outstanding balances, payment follow-ups, and collection concerns.
• Monitor submission of BIR Form 2307 and follow up on outstanding tax certificates.
• Prepare and process tenant-related notices, Statements of Account (SOAs), and collection correspondence.
• Coordinate utility disconnection requests for delinquent accounts in accordance with company policies.
• Assist in annual PEZA reporting requirements and other regulatory submissions involving tenant accounts.

3. Billing, Receiving, and Documentation

• Verify deposits, proof of payments, and billing documents received from customers and tenants.
• Coordinate with Leasing, Treasury, and other departments regarding contracts, billing adjustments, tenant clearances, and collection-related concerns.
• Review contracts to ensure compliance with Documentary Stamp Tax (DST) requirements.

4. ERP System (NetSuite) Management

• Process Credit Memos (CM) and other Accounts Receivable transactions within NetSuite.
• Maintain accurate customer records and ensure timely updating of AR transactions.
• Prepare and maintain Post-Dated Check (PDC) schedules.
• Process account cancellations and related adjustments in the ERP system.
• Upload and maintain complete supporting documents, including BIR Form 2307 and other AR attachments, in NetSuite.

5. Reconciliation and Account Analysis

• Reconcile Accounts Receivable balances, security deposits, and construction bond accounts.
• Prepare schedules for the release of acknowledgment receipts and monitor their status in NetSuite.
• Investigate and resolve discrepancies between customer accounts, collections, and accounting records.
• Ensure timely reconciliation of customer accounts to maintain accurate receivable balances.

6. Reporting and Monitoring

• Prepare daily, weekly, and monthly collection reports.
• Generate and analyze Accounts Receivable Aging reports and recommend appropriate collection actions.
• Monitor rental income collections and related receivable accounts.
• Generate reports on security deposits, construction bonds, unidentified deposits, overpayments, and unpaid accounts for management review.

7. Compliance and Records Management

• Maintain complete, organized, and accurate Accounts Receivable records and supporting documentation.
• Ensure compliance with company policies, accounting procedures, and applicable BIR regulations.
• Support internal and external audits by preparing required schedules and documentation.
• Maintain proper filing and electronic documentation of all Accounts Receivable transactions.

8. Other Responsibilities

• Collaborate with Treasury, Leasing, and other business units to ensure efficient receivables management.
• Participate in process improvement initiatives to strengthen collection procedures, reporting accuracy, and internal controls.
• Perform other Accounts Receivable-related duties as assigned by Management.

WHAT WE'RE LOOKING FOR

Required

• Bachelor's Degree in Accountancy, Accounting Technology, Finance, Business Administration, or a related field.
• At least 2–3 years of experience in Accounts Receivable, Credit and Collections, or General Accounting.
• Strong knowledge of Accounts Receivable processes, customer collections, billing, and account reconciliation.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
• Excellent communication, negotiation, and customer service skills.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
• Demonstrates professionalism, integrity, and the ability to handle confidential financial information.

Preferred

• Working knowledge of Philippine tax regulations, particularly BIR Form 2307, Creditable Withholding Tax (CWT), and Documentary Stamp Tax (DST), is an advantage.
• Experience using ERP systems, preferably Oracle NetSuite.

WHO THRIVES AT HANSTON

With two years of AP experience, you already know how to process an invoice. What sets people apart here is how consistently they show up — accurate, proactive, and honest about what they see. You'll do well here if you:

• Take ownership — you follow through on what you commit to, flag errors early, and don't let things pile up quietly.
• Communicate directly — with vendors and colleagues alike, you give clear information, ask when something isn't clear, and don't leave people guessing.
• Work with integrity — you handle financial data with care and apply processes consistently, even when shortcuts are available.
• Grow with the work — you treat feedback as useful, stay current on accounting practices, and look for ways to do things more accurately and efficiently over time.

ABOUT HANSTON PROPERTIES

Hanston Properties has been building sustainable communities in the Philippines since 1973 — from Hanston Building and Hanston Square in Ortigas Center to The North Bank, a masterplanned riverside district in Mandaluyong. We take a long-term view in everything we do: our projects, our decisions, and the people we work with.

We invest in people who are willing to grow. You'll work alongside colleagues who take their work seriously, communicate honestly, and support each other in doing better over time.

Here at Hanston, careers are built to last — grounded in clear, honest, and respectful work.