Accounts Payable Supervisor

Mn Career Solutions; Anda; In loco; PHP 600.000 - 900.000; Tempo pieno

Descrizione del lavoro

Mn Career Solutions in the Philippines is seeking an Accounts Payable Supervisor to oversee centralized AP processes, ensure accuracy, compliance, and timely vendor payments. The role coordinates with Procurement, Accounting, Treasury, and branch teams to uphold financial integrity.

The successful candidate will lead AP Clerks, maintain NetSuite-based subledger, drive process improvements, and ensure DOA compliance. CPA holders or credits are advantageous; 3-way matching experience is a must.

Competenze

• Bachelor's degree in Accounting, Finance, or related field.
• CPA license or units in Accountancy advantageous.
• 4-5 years of experience in accounts payable, general accounting, or finance operations—preferably in distribution, retail, or manufacturing.
• At least 3 years in a supervisory or team lead capacity.
• Hands-on experience with 3-way matching (PO-RR-Invoice), vendor management, and month-end close processes.
• Proficiency in NetSuite or a comparable ERP system for AP processing and reporting.
• Advanced Microsoft Excel — reconciliation worksheets, aging analysis, payment scheduling.
• Solid understanding of internal controls, Delegation of Authority, and audit documentation requirements.
• Detail-oriented — high accuracy in invoice matching and subledger reconciliation.
• Analytical — able to interpret AP aging, accrual, and disbursement data to flag risks early.
• Systems-oriented — committed to full system compliance; no off-system workarounds.

Mansioni

• AP Processing: Ensures timely and accurate bill creation and validation of supporting documents.
• 3-Way Matching: Verifies PO, RR, and invoice alignment; resolves discrepancies with procurement and suppliers.
• System Enhancement: Supports ERP, automation, and digital workflow improvements.
• AP Subledger Management: Maintains clean AP subledger in NetSuite; avoids unresolved backlogs.
• Payment Processing: Coordinates vendor payment runs per terms and DOA; prepares schedules and disbursement requests.
• AP Aging & Accruals: Monitors aging; processes accruals and month-end entry cut-offs.
• Vendor Coordination: Responds to vendor inquiries and maintains vendor data in NetSuite.
• Compliance & Controls: Ensures transactions comply with policies and audit requirements.
• Team Leadership: Supervises AP staff; sets quality standards and coaches.

Conoscenze

3-way matching

Vendor management

Analytical skills

Leadership

System-oriented

Formazione

Bachelor's degree in Accounting/Finance

CPA license or units in Accountancy

Strumenti

NetSuite

Advanced Excel

Descrizione del lavoro

The Role

The Accounts Payable Supervisor ensures the accuracy, compliance, and efficiency of the company’s centralized AP processes. This role oversees invoice validation, 3-way matching, vendor reconciliation, AP aging, accruals, and compliance with internal controls and audit requirements. The position protects the organization from financial and compliance risks while supervising AP staff and coordinating closely with Procurement, Accounting, Treasury, and branch teams.

What you'll do

• AP Processing: Ensures timely and accurate bill creation for all vendor invoices. Validates completeness of supporting documents before encoding.

• 3-Way Matching: Reviews and confirms that all purchase orders, receiving reports, and invoices match before approving for payment. Resolves discrepancies with procurement and suppliers.

• System Enhancement: Support process improvement initiatives including ERP, automation, and digital workflow enhancements.

• AP Subledger Management: Maintains a clean and current AP subledger in NetSuite. Ensures zero unresolved backlogs at all times.

• Payment Processing: Coordinates vendor payment runs in accordance with payment terms and the approved Delegation of Authority. Prepares payment schedules and disbursement requests.

• AP Aging & Accruals: Monitors AP aging to prevent overdue payables. Processes accruals and cut-off entries for month-end close.

• Vendor Coordination: Responds to vendor invoice and payment inquiries. Maintains vendor master data accuracy in NetSuite.

• Compliance & Controls: Ensures all AP transactions comply with company policies, DOA limits, and audit requirements.

• Team Leadership: Supervises AP Clerks and Accounting Staff. Sets quality standards, coaches the team, and reviews performance.

What we are looking for

Minimum Qualifications

• Bachelor's degree in Accounting, Finance, or a related field

• CPA license or units in Accountancy are an advantage

• 4-5 years of experience in accounts payable, general accounting, or finance operations — preferably in a distribution, retail, or manufacturing environment

• At least 3years in a supervisory or team lead capacity

• Hands-on experience with 3-way matching (PO-RR-Invoice), vendor management, and month-end close processes

• Proficiency in NetSuite or a comparable ERP system for AP processing and reporting

• Advanced Microsoft Excel — reconciliation worksheets, aging analysis, payment scheduling

• Solid understanding of internal controls, Delegation of Authority, and audit documentation requirements

• Detail-oriented — high accuracy in invoice matching and subledger reconciliation

• Analytical — able to interpret AP aging, accrual, and disbursement data to flag risks early

• Systems-oriented — committed to full system compliance; no off-system workarounds

Why join us

• Financial control ownership — own a key control point purchase-to-pay cycle and financial integrity

• Cross-functional exposure — work closely with Procurement, Operations, Finance, and external auditors

• Digital-first environment — drive accuracy and visibility through NetSuite and structured AP reporting

• Leadership opportunity — build and develop a high-performing AP and accounting support team

• Growth-oriented company with expanding operations across the Philippines

• Competitive compensation package with full government-mandated benefits and HMO