Accounts Payable Specialist

Airspace; Taguig; On-site; PHP 752,000 - 815,000; Full time

Job summary

Airspace, a tech-enabled freight forwarder, is seeking an Accounts Payable specialist based in the Philippines to manage high-volume AP processes, vendor records, and month-end close. The role requires 2+ years of AP experience, strong Excel skills, and familiarity with Ramp, NetSuite, or Bill.com.

You will collaborate with internal teams and vendors in a fast-paced environment. Work hours start 9am Pacific time, which is 12am Philippines time, reflecting our global operations.

Qualifications

• 2+ years of Accounts Payable experience required.
• Experience with automated AP and expense management workflows.
• Proficiency in Microsoft Excel (VLOOKUP, XLOOKUP, SUMIF, IF, PivotTables).
• Ramp or similar corporate expense management platform experience preferred.

Responsibilities

• Support full-cycle, high-volume AP transactions from invoice receipt through coding, approval routing and payment.
• Review and process weekly driver payments, reconciling charges to internal software.
• Assist with managing the AP inbox and triaging inquiries for timely resolution.
• Oversee employee expense transactions in Ramp with proper coding and approvals.
• Investigate and resolve invoice, vendor account, and payment issues.
• Manage vendor records in NetSuite and Bill.com.
• Support month-end close by reviewing open invoices and accruals.
• Assist on ad hoc projects for Accounts Payable Manager.
• Assist with 1099 processing, including W-9 collection and year-end filing.

Skills

Accounts Payable

Excel

Communication

Analytical skills

Independence

Tools

NetSuite

Bill.com

Ramp

Job description

Airspace is a tech-enabled freight forwarder that’s redefining how the world’s most critical packages are delivered. Headquartered in Carlsbad, California, Airspace has employees who are based around the world. Our European headquarters is in Amsterdam, The Netherlands.

As a recognized leader in AI and machine learning, our team leverages data and patented technology to coordinate logistics across a global network of drivers and airlines. Our goal is to deliver those packages that are truly mission-critical in a way that is faster, more transparent, more secure, and more accountable than ever before. The items we deliver range from organs for transplant, to parts for critical machinery including grounded aircraft and highly sensitive components such as semiconductors.

The company is growing rapidly and serving more places around the world than ever before. We are looking for passionate, motivated individuals who want to make an IMPACT every day to help us execute on our mission of reshaping the world of time-critical logistics.

Responsibilities:

• Support full-cycle, high-volume AP transactions from invoice receipt through coding, approval routing and payment, ensuring accuracy and timely processing.
• Review and process weekly driver payments, reconciling charges to our internal software.
• Assist with managing the AP inbox by triaging internal and external inquiries and routing them for timely resolution.
• Oversee employee expense transactions in Ramp, ensuring accurate coding, proper approval routing, policy compliance, and timely reconciliation in accordance with company policies and internal controls.
• Investigate and resolve invoice, vendor account, and payment issues, escalating when needed.
• Manage vendor records in NetSuite and Bill.com.
• Support month-end close by reviewing open invoices, analyzing vendor balances and accruals.
• Support the Accounts Payable Manager on ad hoc projects.
• Assist with 1099 processing, including W-9 collection and year-end filing.

Requirements:

• 2+ years Accounts Payable experience required.
• Experience working with automated AP and expense management workflows required.
• Proficiency in Microsoft Excel required (VLOOKUP, XLOOKUP, SUMIF, IF, PivotTables).
• com experience preferred.
• Solid understanding of how vendor bills and credits impact the general ledger.
• Ramp or similar corporate expense management platform experience preferred.
• Comfortable re-prioritizing quickly in a fast-paced environment.
• Works independently and owns their responsibilities.
• Excellent communicator with internal teams and vendors, solution-oriented and asks for clarification when information is unclear.
• Strong analytical skills and attention to detail across invoices, payments, and vendor records.
• Ability to work the working hours: Start 9am Pacific time / 12am Philippines time

Compensation range: $12,000 - $13,000 USD anually

Core Values:

• We are One Team . We believe we all accomplish more when we are working together.
• We make an Impact . We are determined to have a positive influence on our environment, our customers, our industry, and our world.
• We are Passionate . We care deeply about our mission and are not afraid to raise the bar.
• We are Transparent . We pride ourselves on having open, honest, and sincere communication with our team and customers.
• We are Innovative . We never settle and are always striving to improve our product, service, and ourselves.

Airspace is proud to be an Equal Employment Opportunity and Affi...

A friendly reminder: Airspace will only contact candidates from an @airspace.com email, a no-reply notification from [e-mail], or a verified LinkedIn profile. We never request fees or sensitive personal/financial information during recruiting. If something seems suspicious or feels off, please reach out to us at [e-mail] before responding.

For this role the acquisition of recruitment agencies is not appreciated, thank you for your understanding.