Accounts Payable Specialist

Personiv; Muntinlupa; On-site; PHP 550,000 - 850,000; Full time

Job summary

A leading business services provider in Muntinlupa is looking for an experienced Accounts Payable Specialist. The role requires a Bachelor's degree in Accounting or Finance and a minimum of 5 years of US-based Accounts Payable experience. Candidates should have hands-on experience with Microsoft D365 and advanced proficiency in Excel. The position involves processing invoices, reconciling accounts, and managing vendor relationships while maintaining strict deadlines working US hours. This position requires onsite presence in the Philippines.

Qualifications

• Minimum 5 years of US-based Accounts Payable experience.
• Hands-on experience with Microsoft D365 or similar ERP systems.
• Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables).
• Strong communication skills for effective coordination.
• Strong communication skills for effective coordination with departments and US vendors.

Responsibilities

• Process PO and non-PO invoices by validating documentation.
• Reconcile invoice quantities and pricing with purchase orders.
• Apply correct GL codes to expense reports and manual check requests.
• Resolve discrepancies in coordination with operations and vendors.
• Manage vendor accounts and reconcile monthly statements.
• Prepare bi-weekly AP cash requirement reports for accounting.
• Perform monthly GL account reconciliations related to AP activities.
• Allocate expenses to the correct cost centers.
• Participate in ad hoc finance projects and provide support.

Skills

US-based Accounts Payable experience

Microsoft D365 or similar ERP experience

Microsoft Excel proficiency

Strong communication skills

Attention to detail

Time management skills

Organizational skills

Ability to work independently

Education

Bachelor’s degree in Accounting or Finance

Tools

Microsoft D365

Microsoft Excel (VLOOKUP, Pivot Tables)

Job description

Key Responsibilities

• Process PO and non-PO invoices by validating documentation (invoice, PO, packing slip, receiving ticket) in D365
• Reconcile invoice quantities and pricing against purchase orders and receiving records
• Apply correct GL codes to expense reports, credit card charges, and manual check requests
• Resolve discrepancies (price variances, incorrect quantities, payment terms) in coordination with operations and vendors
• Manage vendor accounts, reconcile monthly statements, and support W-9 updates and annual 1099 filings
• Prepare bi-weekly AP cash requirement reports for the accounting team
• Perform monthly GL account reconciliations related to AP activities
• Allocate expenses (travel, advertising, trade shows) to the correct cost centers and dimensions
• Participate in ad hoc finance projects and provide cross‑functional support

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field
• Minimum 5 years of US-based Accounts Payable experience
• Hands‑on experience with Microsoft D365 or similar ERP systems
• Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables, reconciliations)
• Strong communication skills for effective coordination with departments and US vendors
• Excellent attention to detail, time management, and organizational skills
• Ability to work independently and meet strict deadlines in a high‑volume environment
• Willing to work fixed night shift (US hours) and Philippine holidays
• Amenable to onsite