Accounts Payable Email Handler

eClerx; Muntinlupa; On-site; PHP 502,000 - 781,000; Full time

Benefits offered by this job

Fixed night shift (US hours)

Onsite in Muntinlupa

Job summary

eClerx Philippines is seeking an experienced Accounts Payable specialist to manage the US-based AP workflow, ensuring invoices are processed accurately and matched to POs.

You will handle vendor inquiries, reconcile statements, and support month-end closings while working a fixed US night shift onsite in Muntinlupa. A Bachelor's in Accounting and 5 years US AP experience are required; Sage and advanced Excel skills are essential.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field
• Minimum 5 years of US-based Accounts Payable experience
• Hands-on experience with Sage system
• Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables, reconciliations)
• Strong communication skills for effective coordination with departments and US vendors
• Excellent attention to detail, time management, and organizational skills
• Ability to work independently and meet strict deadlines in a high-volume environment
• Willing to work fixed night shift (US hours) and Philippine holidays
• Amenable to onsite

Responsibilities

• Manage AP Shared Mailbox and ensure emails are assigned to correct processors
• Accommodate team members inquiries
• Process invoices in the system
• Reconcile invoice quantities and pricing against purchase orders and receiving records
• Apply correct GL codes to expense reports, credit card charges, and manual check requests
• Resolve discrepancies with operations and vendors
• Manage vendor accounts, reconcile monthly statements, and support W-9 updates and 1099 filings
• Prepare bi-weekly AP cash requirement reports
• Perform monthly GL account reconciliations related to AP activities
• Participate in ad hoc finance projects and provide cross-functional support

Skills

Excel (advanced)

Communication

Time management

Education

Bachelor's degree in Accounting/Finance

Tools

Sage

Job description

• Manage AP Shared Mailbox and ensuring that the emails are assigned to the correct processors.
• * Accommodate team members inquiries.
• * Process invoices in the system
• Reconcile invoice quantities and pricing against purchase orders and receiving records
• Apply correct GL codes to expense reports, credit card charges, and manual check requests
• Resolve discrepancies (price variances, incorrect quantities, payment terms) in coordination with operations and vendors
• Manage vendor accounts, reconcile monthly statements, and support W-9 updates and annual 1099 filings
• Prepare bi-weekly AP cash requirement reports for the accounting team
• Perform monthly GL account reconciliations related to AP activities
• Participate in ad hoc finance projects and provide cross-functional support

Qualifications:

• • Bachelor’s degree in Accounting, Finance, or related field
• • Minimum 5 years of US-based Accounts Payable experience
• • Hands-on experience with Sage system
• • Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables, reconciliations)
• • Strong communication skills for effective coordination with departments and US vendors
• • Excellent attention to detail, time management, and organizational skills
• • Ability to work independently and meet strict deadlines in a high-volume environment
• • Willing to work fixed night shift (US hours) and Philippine holidays
• • Amenable to onsite