Accounts Payable Email Handler

eClerx LLC; Muntinlupa; On-site; PHP 446,400 - 613,800; Full time

Job summary

A finance management company in Metro Manila is seeking an Accounts Payable Specialist to manage invoices and vendor accounts. The ideal candidate will have a Bachelor's degree and a minimum of 5 years of US-based experience in Accounts Payable. Responsibilities include processing invoices, reconciling statements, and preparing reports. Candidates should be proficient in Sage and Excel, possess strong communication skills, and be willing to work the night shift during Philippine holidays.

Qualifications

• Minimum 5 years of US-based Accounts Payable experience.
• Willing to work fixed night shift (US hours) and Philippine holidays.
• Ability to work independently and meet strict deadlines in a high-volume environment.

Responsibilities

• Manage AP Shared Mailbox and assign emails to correct processors.
• Process invoices in the system and reconcile with purchase orders.
• Resolve discrepancies in coordination with operations and vendors.
• Prepare bi-weekly AP cash requirement reports for the accounting team.

Skills

Accounts Payable Management

Sage Software

Advanced Excel (VLOOKUP, pivot tables)

Communication Skills

Attention to Detail

Time Management

Organizational Skills

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Sage

Job description

Responsibilities

• Manage AP Shared Mailbox and ensuring that the emails are assigned to the correct processors.
• Accommodate team members inquiries.
• Process invoices in the system.
• Reconcile invoice quantities and pricing against purchase orders and receiving records.
• Apply correct GL codes to expense reports, credit card charges, and manual check requests.
• Resolve discrepancies (price variances, incorrect quantities, payment terms) in coordination with operations and vendors.
• Manage vendor accounts, reconcile monthly statements, and support W-9 updates and annual 1099 filings.
• Prepare bi-weekly AP cash requirement reports for the accounting team.
• Perform monthly GL account reconciliations related to AP activities.
• Participate in ad hoc finance projects and provide cross-functional support.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• Minimum 5 years of US-based Accounts Payable experience.
• Hands‑on experience with Sage system.
• Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables, reconciliations).
• Strong communication skills for effective coordination with departments and US vendors.
• Excellent attention to detail, time management, and organizational skills.
• Ability to work independently and meet strict deadlines in a high‑volume environment.
• Willing to work fixed night shift (US hours) and Philippine holidays.
• Amenable to onsite.