Accounts Payable Email Handler

Personiv; Muntinlupa; On-site; PHP 670,000 - 1,116,000; Full time

Job summary

A financial services organization located in Metro Manila is searching for an experienced Accounts Payable specialist. The role entails managing the AP Shared Mailbox, processing invoices, and resolving discrepancies effectively. Candidates must possess a Bachelor’s degree in Accounting or Finance, alongside a minimum of 5 years of US-based Accounts Payable experience. Advanced skills in Microsoft Excel and familiarity with Sage system are required. Willingness to work night shifts and holidays is essential, as well as strong communication and organizational skills.

Qualifications

• Minimum 5 years of US-based Accounts Payable experience.
• Advanced proficiency in Microsoft Excel including VLOOKUP and pivot tables.
• Willing to work fixed night shift and Philippine holidays.
• Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables, reconciliations).
• Strong communication skills for coordination with US vendors.

Responsibilities

• Manage AP Shared Mailbox and ensure emails are assigned correctly.
• Process invoices and reconcile against purchase orders.
• Resolve discrepancies and support vendor account management.
• Reconcile invoice quantities and pricing against purchase orders and receiving records.
• Apply correct GL codes to expense reports, credit card charges, and manual check requests.
• Resolve discrepancies (price variances, incorrect quantities, payment terms) in coordination with operations and vendors.
• Manage vendor accounts, reconcile monthly statements, and support W-9 updates and annual 1099 filings.
• Prepare bi-weekly AP cash requirement reports for the accounting team.
• Perform monthly GL account reconciliations related to AP activities.
• Participate in ad hoc finance projects and provide cross-functional support.

Skills

Accounts Payable Management

Communication Skills

Time Management

Organizational Skills

Advanced Excel

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Sage system

Microsoft Excel

Job description

Responsibilities

• Manage AP Shared Mailbox and ensuring that the emails are assigned to the correct processors.
• Accommodate team members inquiries.
• Process invoices in the system.
• Reconcile invoice quantities and pricing against purchase orders and receiving records.
• Apply correct GL codes to expense reports, credit card charges, and manual check requests.
• Resolve discrepancies (price variances, incorrect quantities, payment terms) in coordination with operations and vendors.
• Manage vendor accounts, reconcile monthly statements, and support W-9 updates and annual 1099 filings.
• Prepare bi-weekly AP cash requirement reports for the accounting team.
• Perform monthly GL account reconciliations related to AP activities.
• Participate in ad hoc finance projects and provide cross-functional support.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• Minimum 5 years of US-based Accounts Payable experience.
• Hands‑on experience with Sage system.
• Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables, reconciliations).
• Strong communication skills for effective coordination with departments and US vendors.
• Excellent attention to detail, time management, and organizational skills.
• Ability to work independently and meet strict deadlines in a high‑volume environment.
• Willing to work fixed night shift (US hours) and Philippine holidays.
• Amenable to onsite.