Accounts Payable Specialist

Global Virtuoso, Inc.; Makati; On-site; PHP 600,000 - 900,000; Full time

Job summary

Global Virtuoso, Inc. is seeking an experienced Accounts Payable Specialist to manage end-to-end payable processes, ensure timely invoice processing, accurate GL coding, and compliant controls.

The role supports month-end closing and audits, and collaborates with procurement to resolve discrepancies. Based in Metro Manila, Makati, this on-site position requires 5+ years in global brands, US GAAP knowledge, and ERP experience (NetSuite, SAP, Oracle with Coupa).

Qualifications

• Bachelor's degree in accounting or related field.
• Minimum of 5+ years handling end-to-end accounting for a global brand.
• Thorough knowledge of US GAAP.
• Experience with ERP systems: NetSuite, SAP, Oracle (with Coupa).
• Proficiency in Microsoft Excel (VLOOKUP, Pivot, charts).
• Excellent analytical, interpersonal, and communication skills.

Responsibilities

• Review, verify, and process vendor invoices and employee expense reports.
• Match invoices with purchase orders and receiving documents.
• Ensure proper coding of expenses to the correct general ledger accounts.
• Prepare and process payments (checks, ACH, wire transfers).
• Maintain vendor records and respond to inquiries in a timely manner.
• Reconcile accounts payable transactions and monthly vendor statements.
• Assist with month-end and year-end closing activities.
• Ensure compliance with internal controls, accounting policies, and regulatory requirements.
• Support audits by providing documentation and explanations as needed.
• Collaborate with procurement and other departments to resolve discrepancies.

Skills

US GAAP knowledge

Excel proficiency

Analytical skills

Interpersonal skills

Communication skills

Attention to detail

Multitasking

Night shift availability

Education

Bachelor's degree in accounting or related field

Tools

NetSuite

SAP

Oracle

Coupa integration

Job description

About the role

The Accounts Payable Specialist is responsible for managing the company's payable processes, ensuring timely and accurate processing of vendor invoices, expense reimbursements, and payments. The role involves maintaining financial records, reconciling accounts, and ensuring compliance with company policies and accounting standards.

What you will do

• Review, verify, and process vendor invoices and employee expense reports

• Match invoices with purchase orders and receiving documents

• Ensure proper coding of expenses to the correct general ledger accounts

• Prepare and process payments (checks, ACH, wire transfers)

• Maintain vendor records and respond to inquiries in a timely manner

• Reconcile accounts payable transactions and monthly vendor statements

• Assist with month-end and year-end closing activities

• Ensure compliance with internal controls, accounting policies, and regulatory requirements

• Support audits by providing documentation and explanations as needed

• Collaborate with procurement and other departments to resolve discrepancies

What you bring

• Bachelor's degree in accounting, business management, financial management, accounting technology or related field

• Minimum of 5+ years of work experience handling the end-to-end accounting process for a global brand

• Thorough knowledge of US GAAP

• Experience with ERP systems; NetSuite, SAP, or Oracle (integrated with Coupa)

• Proficiency in using Microsoft Excel (i.e. VLOOKUP, Pivot table, Charts, and Graphs, etc.)

• Excellent analytical, interpersonal, and communication skills, both written and oral

• Ability to prioritize and multi-task in a fast-paced environment while remaining organized with keen attention to detail

• Ability to meet deadlines while maintaining the accuracy of required outputs

• Experience in a manufacturing environment a plus

• Willing to work in night shift and amenable to work on holidays or weekends