Accounts Payable Senior Associate

Wills International Sales Corporation; Taguig; On-site; PHP 60,000 - 90,000; Full time

Job summary

Wills International Sales Corporation in Manila is seeking an Accounts Payable (AP) Senior Associate to oversee the accounts payable process, ensuring timely and accurate payments to vendors. You will support invoice processing, verification, and reconciliation through a proactive AP approach.

You will drive process improvements, maintain compliance with accounting standards, and assist with month-end close, reporting, and vendor onboarding, while sustaining strong vendor relationships and

Responsibilities

• Invoice Processing: Receive, review, and process invoices with accuracy, verify details, and match to POs/receipts.
• Account Reconciliation: Reconcile AP transactions and vendor statements; investigate variances.
• Vendor Management: Maintain positive vendor relationships and ensure accurate vendor data.
• Compliance and Reporting: Ensure compliance with standards and assist month-end close and AP reporting.
• Process Improvement: Identify opportunities for efficiencies and assist in new systems adoption.

Job description

As an Accounts Payable (AP) Senior Associate, you will play a critical role in managing and overseeing the accounts payable processes within the organization. Your responsibilities will include processing invoices, verifying transactions, reconciling accounts, and ensuring timely and accurate payments to vendors and suppliers. You will also assist in implementing process improvements, maintaining compliance with accounting standards, and providing support to the AP team.

Invoice Processing

• Receive, review, and process invoices, ensuring accuracy and adherence to company policies and procedures.
• Verify invoice details, such as quantities, prices, and terms, and match invoices to purchase orders and receipts.
• Resolve discrepancies and issues related to invoices, purchase orders, and payment terms with vendors and internal departments.

Account Reconciliation

• Reconcile accounts payable transactions and vendor statements to ensure accuracy and completeness.
• Investigate and resolve discrepancies or variances between vendor statements and company records.
• Maintain accurate and up-to-date accounts payable ledgers and records.

Vendor Management

• Maintain positive relationships with vendors and suppliers, addressing inquiries and resolving payment-related issues promptly.
• Ensure vendor information, such as contact details and payment terms, is accurate and up to date in the accounting system.
• Assist in the onboarding of new vendors, ensuring compliance with company policies and procedures.

Compliance and Reporting

• Ensure compliance with accounting standards, company policies, and regulatory requirements in all accounts payable activities.
• Assist in the preparation of month-end and year-end closing activities related to accounts payable.
• Generate and analyze accounts payable reports and metrics, providing insights and recommendations for process improvements.

Process Improvement

• Identify opportunities for process improvements and efficiencies in the accounts payable function.
• Assist in the implementation of new systems, techndogies, and best practicesto enhance accuracy and efficiency of accounts payable processes.
• Provide training and support to junior accounts payable staff and other team members.