Accounts Payable & Reconciliation Specialist (T&T - Project 4 months)

AXA Philippines; Makati; On-site; PHP 360,000 - 520,000; Full time

Job summary

AXA Philippines is seeking an Accounts Payable Specialist to manage outgoing payments to vendors, file POs, and ensure accuracy, timeliness, and compliance with company policies. This role collaborates with IT Finance Accounts Payable and Reconciliation Officer and reports to the IT Finance and Asset Management Senior Manager.

Responsibilities include filing and managing POs, scheduling payments by bank transfer or other methods, reconciling accounts, communicating with vendors, maintaining

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 1-3 years of accounts payable/PO management or related finance experience.
• Advanced proficiency in Excel and reporting tools.
• Solid understanding of accounting processes, PO procedures, and vendor management.
• Attention to detail and strong organizational skills.
• Excellent written and verbal communication and stakeholder management.
• Ability to work independently and in a team under deadlines while maintaining accuracy.

Responsibilities

• PO Filing & Management: maintain POs for audits and reference.
• Payment Scheduling: arrange payments via bank transfer, checks, or other methods.
• Reconciliation & Record Keeping: perform reconciliations and resolve discrepancies.
• Vendor Communication: liaise on invoice clarifications and payment status.
• Compliance & Internal Controls: ensure adherence to policies and controls.
• Reporting: generate payable reports and aging analyses.
• Expense Tracking & Cost Control: track expenses and identify savings opportunities.

Skills

Advanced Excel

Reporting tools

Accounting processes

PO procedures

Vendor management

Attention to detail

Organizational skills

Analytical skills

Communication skills

Teamwork

Education

Bachelor's degree in Accounting, Finance, or related field

Job description

Main Purpose Of The Job

The

The Accounts Payable Specialist is responsible for processing and managing all outgoing payments to vendors and suppliers, including the proper filing of Purchase Orders (POs). This role ensures accuracy, timeliness, and compliance with organizational policies, supporting strong vendor relationships and maintaining sound financial practices. This role will work closely with IT Finance Accounts Payable and Reconciliation Officer and to the IT Finance and Asset Management Senior Manager.

Key Accountabilities

• PO Filing & Management - Ensure all POs are properly filed and maintained in accordance with company policies, facilitating easy retrieval for audits and reference.
• Payment Scheduling - Prepare and schedule payments via bank transfer, check, or other methods, adhering to agreed-upon payment terms and deadlines.
• Reconciliation & Record Keeping - Perform regular account reconciliations to verify all payables are correctly recorded and discrepancies are resolved promptly
• Vendor Communication - Liaise with vendors regarding invoice clarifications, payment status, and resolving billing issues.
• Compliance & Internal Controls - Ensure all payments and PO procedures comply with company policies, internal controls, and regulatory standards.
• Reporting - Generate payable reports, aging analyses, and other financial reports for management review.
• Expense Tracking & Cost Control - Support cost management efforts by tracking expenses and identifying payment-related savings opportunities.

Experience & Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 1-3 years of experience in accounts payable, PO management, or related finance functions.
• Advanced proficiency in Excel and reporting tools.
• Strong understanding of accounting processes, PO procedures, and vendor management.
• Attention to detail and organizational skills.
• Excellent organizational and analytical skills.
• Strong communication both written and verbal and stakeholder management skills.
• Ability to work independently and in a team environment and to work efficiently under deadlines while maintaining accuracy

At AXA, each person matters. We perform at our best knowing the positive impact we make as valuable partners for our customers and the communities we belong to.

If you want to know more about the other career opportunities at AXA Philippines, please follow this link:

https://careers.axa.com/axa-entities/axa-philippines