Accounts Payable & Malaysian Payroll Officer

ZigZag Philippines; Metro Manila; On-site; PHP 558,000 - 837,000; Full time

Job summary

ZigZag Philippines is seeking an experienced Accounts Payable & Payroll Officer to manage the end-to-end AP function while supporting payroll operations for Malaysia and Singapore. This full-time role handles supplier invoices, asset and stock ledgers, corporate card reconciliations, and payroll processing through ADP.

You will work closely with purchasing, finance, HR, suppliers, and external stakeholders to ensure accuracy, support month-end close, and drive process improvements across

Qualifications

• Accounting, bookkeeping, or finance qualification or equivalent practical experience.
• Minimum 5 years of accounts payable experience with end-to-end AP knowledge.
• Strong hands-on NetSuite experience.
• Experience processing Malaysian payroll with ADP.

Responsibilities

• Manage end-to-end accounts payable processing and ensure timely payments.
• Match invoices to purchase orders and supporting documents.
• Reconcile supplier statements and maintain vendor records.
• Prepare payment runs and process expense claims.
• Maintain Fixed Asset Register and depreciation journals.
• Maintain stock ledger accuracy and valuation reviews.
• Process Malaysian payroll and support Singapore payroll using ADP.
• Onboard new employees into payroll and maintain records.
• Prepare month-end reconciliations for AP, accruals, fixed assets, payroll, and stock.
• Identify opportunities to improve finance processes and controls.

Skills

Accounts Payable

NetSuite

Payroll (ADP)

Fixed Asset

Month-end reconciliations

Vendor Management

Financial Reporting

Excel

Multicurrency

Attention to Detail

Education

Accounting/Finance degree

Tools

NetSuite

ADP

Job description

Role Overview

We are seeking an experienced Accounts Payable & Payroll Officer to manage the end-to-end accounts payable function while supporting payroll operations for Malaysia and Singapore. This full-time role is responsible for processing supplier invoices, maintaining fixed asset and stock ledgers, managing corporate card reconciliations, and ensuring accurate payroll processing through ADP. Working closely with purchasing, finance, HR, suppliers, and external stakeholders, you will play a key role in maintaining financial accuracy, supporting month-end close, and driving continuous process improvements.

Key Responsibilities

• Manage the end-to-end accounts payable process, ensuring supplier invoices are accurately checked, coded, and processed within agreed payment terms.

• Match supplier invoices against purchase orders and supporting documentation, resolving discrepancies with internal stakeholders.

• Reconcile supplier statements and maintain supplier master records, including vendor verification and banking updates.

• Prepare payment runs and process employee expense claims in accordance with company policies.

• Maintain corporate card reconciliations and ensure complete and accurate coding.

• Maintain the Fixed Asset Register, process additions, disposals, transfers, and depreciation journals.

• Maintain stock ledger accuracy through regular reconciliations and valuation reviews.

• Process Malaysian payroll and support Singapore payroll using ADP, ensuring confidentiality and statutory compliance.

• Onboard new employees into payroll and maintain employee payroll records.

• Prepare month-end reconciliations for accounts payable, accruals, fixed assets, payroll, corporate cards, and stock.

• Maintain organized financial records and provide documentation for audit and internal review requests.

• Identify opportunities to improve finance processes, controls, and documentation.

• Support the wider finance team with ad hoc duties and projects as required.

Must-Have Qualifications

• Relevant qualification in Accounting, Bookkeeping, or Finance, or equivalent practical experience.

• Minimum 5 years of Accounts Payable experience with strong end-to-end AP knowledge.

• Strong hands-on experience using NetSuite.

• Experience processing Malaysian payroll, including ADP.

• Experience maintaining Fixed Asset Registers and processing depreciation.

• Experience preparing month-end reconciliations and supporting financial close.

• Proven ability to work independently while managing multiple priorities and deadlines.

Preferred Qualifications

• Knowledge of Australian GST and BAS requirements.

• Experience processing Singapore payroll.

• Experience working in a multi-entity, multi-currency, or listed company environment.

Key Skills

• End-to-end Accounts Payable
• Supplier Management
• NetSuite
• General Ledger
• Fixed Asset Accounting & Depreciation
• Malaysian Payroll (ADP)
• Singapore Payroll
• Month-End Reconciliations
• Balance Sheet Reconciliations
• Corporate Card Reconciliations
• Stock Ledger Management
• Microsoft Excel (Lookups, Pivot Tables & Reconciliations)
• Invoice Coding & Purchase Order Matching
• Financial Reporting
• Problem Solving & Discrepancy Resolution
• Time Management & Prioritisation
• Attention to Detail
• Written & Verbal Communication
• Process Improvement
• Australian GST & BAS (Preferred)