Accounts Payable Associate

Adaca; Taguig; Remote; PHP 446,000 - 781,000; Full time

Job summary

Adaca is seeking a detail-oriented Accounts Payable Specialist to support day-to-day AP operations for an Australia-based team. The role involves processing invoices, coding to GL accounts, and ensuring accuracy across platforms, including OCR data extraction.

You will work remotely from the Philippines within an independent contractor arrangement, collaborating with offshore stakeholders. The ideal candidate has AP experience, strong English communication, and the ability to work independently

Qualifications

• Strong understanding of AP processes, vendor management, and GL coding.
• Experience with OCR invoice processing tools and validating data accuracy.
• High attention to detail and accuracy under tight deadlines.
• Excellent English communication skills, both written and verbal.

Responsibilities

• Process supplier invoices daily, ensuring accuracy of OCR data extraction and correcting discrepancies.
• Code invoices to correct GL accounts, cost centres and location.
• Follow workflows within Rapid AP to process and route invoices for approval.
• Set up and maintain vendor records in TechnologyOne, ensuring completeness and compliance.
• Conduct vendor bank confirmations via phone.
• Respond to supplier and internal stakeholder queries.
• Identify irregularities and elevate issues to the AP Supervisor.

Skills

AP processes

GL coding

OCR processing

Attention to detail

English communication

Offshore/BPO experience

Proactive mindset

Ownership & accountability

Adaptability

Tools

TechnologyOne

Rapid AP

OCR tools

Job description

Things to know before applying:

• you must have your own work equipment

• you are able to work remotely

• you can work full-time for this role under independent contractor arrangement

• experience working with clients/companies outside PH is an advantage

• only candidates who meet the requirements will be contacted

• You are able to start ASAP

Job Description:

We are seeking a detail-oriented Accounts Payable Specialist to join our client’s finance team and support their day-to-day Accounts Payable operations in collaboration with their Australia-based team.

The role will involve managing daily invoice processing, working across Accounts Payable and General Ledger systems, and utilizing Microsoft Office tools, including Microsoft Forms, for specific processes. The successful candidate will be comfortable working across multiple platforms, maintaining accurate records, and ensuring that all transactions are processed efficiently and in accordance with established procedures.

This is an excellent opportunity to work closely with an Australia-based finance team while supporting the financial operations of one of our valued clients.

Key Responsibilities:

• Process supplier invoices daily, ensuring accuracy of OCR data extraction and correcting any discrepancies
• Accurately code invoices to the correct GL accounts, cost centres and location
• Follow established workflows within Rapid AP to process and route invoices for approval
• Set up and maintain vendor records in TechnologyOne, ensuring completeness, accuracy, and compliance with internal controls
• Conduct vendor bank confirmations via phone call
• Assist with responding to supplier and internal stakeholder queries
• Identify and elevate any irregularities or potential issues to the AP Supervisor

Qualifications:

• Strong understanding of AP processes, vendor management, and GL coding
• Experience with OCR invoice processing tools and validating data accuracy
• High attention to detail and accuracy under tight deadlines
• Excellent English communication skills, both written and verbal
• Ability to work independently while collaborating with an Australian-based finance team
• Experience working in an offshore/BPO environment preferred (nice to have)
• Proactive and solution-focused approach to work
• Strong sense of ownership and accountability for outputs
• Adaptable to changing processes and business priorities
• Can do attitude

Tech Stack requirements:

• Proficiency with TechnologyOne and Rapid AP is highly desirable (nice to have)
• Experience with OCR invoice processing tools (nice to have)

Hiring Process:

1. Phone screening
2. Behavioral interview
3. Client interview

About Adaca:

Adaca is at the forefront of bridging software development solutions by connecting Australian mid-tier

companies with top-tier talents in the Philippines. Our unique approach is rooted in creating an employee

centric experience that fosters a simple, low-pressure environment for our developers. This philosophy not

only enhances productivity but also delivers unparalleled value to our clients, fostering a cycle of growth

and talent attraction.