Accounts Payable Specialist

Hammerjack Pty Ltd; Philippines; Hybrid; PHP 300,000 - 420,000; Full time

Job summary

Hammerjack Pty Ltd. in the Philippines is seeking an Accounts Payable Specialist to support high-volume invoice processing and vendor reconciliation within a shared services setup. You will validate invoices, apply codes and cost centers, and route for approvals, ensuring accuracy.

The role starts with three months of onsite training in Manila, then transitions to four days onsite and one day work-from-home per week. Collaboration with regional teams is essential.

Qualifications

• Degree or diploma in Accounting, Finance, Business or a related field.
• At least one year of experience in accounts payable or a related finance function.
• Hands-on knowledge of invoice processing and vendor reconciliation.
• Strong attention to detail and numerical accuracy.
• Proficiency in Microsoft Excel and ERP systems.
• Good written and verbal communication skills.
• Strong organisation, problem-solving and follow-through.
• Ability to meet deadlines and maintain accuracy in a high-volume environment.
• High integrity and commitment to confidentiality and internal controls.

Responsibilities

• Process supplier invoices accurately and on time with complete documentation.
• Validate invoice details, vendor information, tax amounts and values.
• Apply correct accounting codes and cost centres before approvals.
• Perform vendor account reconciliations and investigate discrepancies.
• Coordinate with vendors and internal teams to resolve queries.
• Maintain accurate accounts payable records and documentation.
• Support month-end activities, including schedules and accruals.
• Monitor unresolved AP issues and escalate as needed.
• Adhere to company policies, controls and regional guidelines.
• Identify opportunities to improve accuracy and efficiency in processing.

Skills

Invoices processing

Vendor reconciliation

Excel proficiency

Communication skills

Attention to detail

Deadline-driven

Organisational skills

Confidentiality

Education

Accounting/Finance/Business degree or diploma

Tools

ERP system

Microsoft Dynamics 365

Accounting software

Job description

Join Symbos and be part of a team that’s redefining excellence in business process outsourcing across Australia, New Zealand, and Fiji.

At Symbos, we create connected experiences through empathy, technology and meaningful partnerships. As an Australian-led organisation with global delivery capability, we bring together talented people who value trust, collaboration, continuous learning and high-quality work.

About The Client

Our client is an established Australian diversified services group operating across the Asia-Pacific region. Its Manila team works as an extension of the onshore function, supporting a regional accounts payable operation across multiple business entities.

The Opportunity

We are looking for an Accounts Payable Specialist to support high-volume invoice processing and vendor reconciliation within a shared services environment. You will validate invoice information, apply the correct accounting codes and cost centres, resolve discrepancies and ensure invoices are accurately posted and routed for approval.

This role follows a 5:00 am to 1:00 pm schedule and begins with three months of onsite training. After training, the work arrangement will transition to four days onsite and one day working from home each week.

What Sets This Role Apart

• Support a regional accounts payable function within an internationally connected finance team
• Build experience in high-volume invoice processing across multiple business entities
• Work as part of an integrated Manila and onshore finance operating model

Key Responsibilities

• Process supplier invoices accurately and on time, ensuring the required documentation, approvals and coding are complete
• Validate invoice details, including vendor information, tax amounts, invoice values and supporting documentation
• Apply the correct accounting codes and cost centres before routing invoices for approval
• Perform vendor account reconciliations and investigate discrepancies, outstanding balances and unmatched transactions
• Coordinate with vendors and internal stakeholders to resolve invoice queries and missing documentation
• Maintain accurate accounts payable records and ensure transactions are properly documented
• Support month-end activities, including AP schedules, accruals, reconciliations and reporting requirements
• Monitor unresolved AP issues and elevate them to the appropriate stakeholders
• Follow company policies, internal controls, tax requirements and regional finance guidelines
• Identify opportunities to improve the accuracy, efficiency and control of invoice processing

What We’re Looking For

• Degree or diploma in Accounting, Finance, Business or a related field
• At least one year of experience in accounts payable, accounting operations or a related finance function
• Hands-on knowledge of invoice processing and vendor reconciliation
• Strong attention to detail, numerical accuracy and reconciliation skills
• Proficiency in Microsoft Excel and experience using an accounting or ERP system
• Good written and verbal communication skills for coordinating with vendors and internal teams
• Strong organisation, problem-solving and follow-through skills
• Ability to meet deadlines and maintain accuracy in a high-volume environment
• High integrity and commitment to confidentiality, compliance and internal controls

Nice to Have

• Experience in a shared services, BPO or multinational finance environment
• Exposure to Microsoft Dynamics 365 or a similar ERP platform
• Experience supporting accounts payable activities across multiple entities

Who This Role Suits

This opportunity suits a detail-oriented finance professional who enjoys structured, high-volume work and takes pride in getting invoice information right the first time. You will be comfortable investigating discrepancies, following established controls and working collaboratively with local and international stakeholders.

Application Process

The selection process consists of interviews with the local hiring team and the onshore finance lead.