Accounts Payable Associate

Uno Fuel Incorporated; Quezon City; On-site; PHP 279,000 - 390,600; Full time

Benefits offered by this job

Holiday Gifts

13th Month Pay

HMO

Job summary

A fuel distribution company in Quezon City is seeking an experienced Accounts Payable Specialist. The role involves managing invoices for local and international transactions, processing vendor payments, and performing account reconciliations. Candidates must have a Bachelor's degree in Accounting, at least one year of relevant experience, and strong skills in Microsoft Excel. This full-time position offers various employee recognition benefits, including holiday gifts and mandated government benefits, and requires on-site work.

Qualifications

• 1 year of accounts payable experience, preferably with exposure to both domestic and international transactions.
• Strong proficiency in Microsoft Excel and other relevant software.
• Familiarity with ERP systems is a plus.

Responsibilities

• Receive, verify, and record invoices for both local and international purchases.
• Track and update invoice statuses, maintaining accurate records.
• Prepare and process payments to vendors, adhering to due dates.
• Collaborate with the finance team for payment schedules.
• Perform reconciliations of vendor accounts and AP ledgers.
• Compile reports on accounts payable activity.
• Maintain organized records for all AP transactions.
• Manage tax-related aspects of accounts payable.
• Act as a liaison with suppliers, handling inquiries.
• Establish strong relationships with vendors.
• Collaborate with teams to streamline AP processes.
• Assist with documenting current processes for ERP migration.

Skills

Microsoft Excel

Organizational skills

Detail-oriented

Adaptability

Education

Bachelor's degree in Accounting

Tools

NetSuite

Job description

On-site - Quezon City 1-3 Yrs Exp Bachelor Full-time

Job Description

Employee Recognition and Rewards

Holiday Gifts

Government Mandated Benefits

13th Month Pay

Insurance Health & Wellness

HMO

Qualifications

• Education: Bachelor’s degree in Accounting
• Experience: 1 year of accounts payable experience, preferably with exposure to both domestic and international transactions.
• Technical Skills: Strong proficiency in Microsoft Excel and other relevant software; familiarity with NetSuite or other ERP systems is a plus.
• Attributes: Highly organized, detail-oriented, adaptable, and skilled at managing multiple tasks in a high-volume environment.

Key Responsibilities

• Receive, verify, and record invoices for both local and international purchases, ensuring alignment with purchase orders and delivery records.
• Track and update invoice statuses, maintaining a reliable manual record keeping system to support accuracy and timely processing.
• Prepare and process payments to vendors, including checks, wire transfers, and electronic payments, adhering to due dates and ensuring accurate logging of transactions.
• Collaborate with the finance team to establish and maintain a reliable payment schedule for both domestic and international vendors.
• Perform reconciliations of vendor accounts and AP ledgers, identifying and resolving discrepancies as scheduled.
• Compile regular reports on accounts payable activity to support month-end close, financial audits, and internal reviews.
• Maintain organized, detailed records for all AP transactions, ensuring compliance with company policies and regulatory requirements.
• Manage tax-related aspects of accounts payable, including VAT, withholding taxes, and any additional filings related to imports.
• Act as a liaison with suppliers, handling inquiries and resolving discrepancies in a timely manner.
• Establish strong relationships with vendors, promoting a responsive and efficient payment process.
• Collaborate with procurement and operations teams to streamline AP processes, preparing for a future transition to the NetSuite ERP.
• Assist with the documentation of current processes, providing insights to support a smooth ERP migration.

UNO Fuel Incorporated

HR Manager Uno Fuel Incorporated