Accounts Payable Associate

OptiHR Business Solutions Inc.; Quezon City; On-site; PHP 280,000 - 420,000; Full time

Job summary

OptiHR Business Solutions Inc. is seeking an Accounts Payable Associate to support end-to-end Procure-to-Pay, invoice processing, and vendor payments in a fast-paced environment.

The role collaborates with Procurement, Supply Chain, and Finance, ensures accurate coding and compliance, and works onsite in Libis, Quezon City. Ideal candidates have 1–2 years in AP/P2P, strong Excel skills, and ERP experience.

Qualifications

• Bachelor's degree required in accounting or related field.
• 1–2 years of experience in Accounts Payable or Procure-to-Pay operations.
• Strong knowledge of the end-to-end Procure-to-Pay process.
• Experience with invoice processing, PO matching, vendor reconciliation, payment processing, accounts reconciliation.
• High-volume invoice processing experience preferred.
• ERP experience with SAP, Oracle, Microsoft Dynamics, NetSuite, Workday or similar platforms is a plus.
• Proficient in Microsoft Excel.
• Strong analytical, organizational, and problem-solving skills.
• Willing to work onsite in Libis, Quezon City.

Responsibilities

• Process supplier invoices accurately and within established timelines.
• Perform invoice verification and validation.
• Conduct PO matching and three-way matching (PO, Receiving Report, and Invoice).
• Ensure proper coding and posting of invoices in the ERP system.
• Process vendor payments through approved payment methods.
• Monitor vendor balances, aging reports, advances, and outstanding payables.
• Investigate and resolve invoice discrepancies, pricing issues, and supplier inquiries.
• Process credit notes, debit notes, and payment adjustments.
• Maintain complete and organized supplier documentation.
• Coordinate closely with Procurement and Supply Chain teams regarding purchasing transactions.
• Maintain accurate vendor master data.
• Assist in onboarding new suppliers and validating vendor information.
• Ensure compliance with payment terms and procurement policies.
• Build positive relationships with internal stakeholders and suppliers.
• Perform vendor account reconciliations.
• Assist with month-end AP closing activities.
• Prepare AP reports and supporting schedules.
• Support accruals and reconciliation of AP-related GL accounts.
• Assist during audits by preparing supporting documentation.
• Support inventory-related supplier transactions.
• Validate inventory costing and landed cost allocations.
• Review inventory-related invoices for completeness and accuracy.
• Coordinate with warehouse and supply chain teams on discrepancies.
• Ensure compliance with company policies and financial controls.
• Identify opportunities to improve Procure-to-Pay processes.
• Support automation and continuous improvement initiatives.
• Maintain confidentiality of financial information.

Skills

Attention to detail

Analytical skills

Organizational skills

Problem-solving

Deadline oriented

Education

Bachelor's Degree in Accountancy or related field

Tools

SAP

Oracle

Microsoft Dynamics

NetSuite

Workday

Microsoft Excel

Job description

Work Arrangement: Onsite (Libis, Quezon City)

Employment Type: Full-time

Urgent Hiring: We are looking for qualified candidates who can join the team as soon as possible. Applicants who are available immediately or within a short notice period are highly encouraged to apply.

About the Role

We are looking for a detail-oriented Accounts Payable Associate to support the end-to-end Procure-to-Pay cycle, ensuring timely and accurate processing of supplier invoices, vendor payments, account reconciliations, and financial reporting.

The successful candidate will play a key role in maintaining strong vendor relationships, ensuring compliance with internal controls, and collaborating closely with Procurement, Supply Chain, and Finance teams to support efficient business operations.

Key Responsibilities

Procure-to-Pay Operations

• Process supplier invoices accurately and within established timelines.

• Perform invoice verification and validation.

• Conduct Purchase Order (PO) matching and three-way matching (PO, Receiving Report, and Invoice).

• Ensure proper coding and posting of invoices in the ERP system.

• Process vendor payments through approved payment methods.

• Monitor vendor balances, aging reports, advances, and outstanding payables.

• Investigate and resolve invoice discrepancies, pricing issues, and supplier inquiries.

• Process credit notes, debit notes, and payment adjustments.

• Maintain complete and organized supplier documentation.

• Coordinate closely with Procurement and Supply Chain teams regarding purchasing transactions.

Vendor Management

• Maintain accurate vendor master data.

• Assist in onboarding new suppliers and validating vendor information.

• Ensure compliance with company payment terms and procurement policies.

• Build positive working relationships with internal stakeholders and suppliers.

Financial Reconciliation & Month-End Support

• Perform vendor account reconciliations.

• Assist with month-end Accounts Payable closing activities.

• Prepare AP reports and supporting schedules.

• Support accruals and reconciliation of AP-related General Ledger accounts.

• Assist during internal and external audits by preparing supporting documentation.

Inventory & Cost Support

• Support inventory-related supplier transactions.

• Assist in validating inventory costing and landed cost allocations.

• Review inventory-related invoices for completeness and accuracy.

• Coordinate with warehouse and supply chain teams regarding inventory discrepancies.

Process Improvement & Compliance

• Ensure compliance with company policies and financial controls.

• Identify opportunities to improve Procure-to-Pay processes.

• Support automation and continuous improvement initiatives.

• Maintain confidentiality of financial information.

Qualifications

• Bachelor's Degree in Accountancy, Accounting Technology, Financial Management, or a related business course.

• At least 1-2 years of experience in Accounts Payable or Procure-to-Pay operations.

• Strong knowledge of the end-to-end Procure-to-Pay process.

• Experience with:

  • Invoice processing

  • Purchase Order matching

  • Vendor reconciliation

  • Payment processing

  • Accounts reconciliation

• Experience handling high-volume invoice processing is preferred.

• Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics, NetSuite, Workday, or similar platforms is an advantage.

• Proficient in Microsoft Excel.

• Strong analytical, organizational, and problem-solving skills.

• Excellent attention to detail and ability to meet deadlines.

• Willing to work onsite in Libis, Quezon City.